Back Office Finance Coordinator

Job Description

• This position consolidates various on-site financial supports into one. The primary responsibilities are on-site financial support for Account Receivable (AR) & Revenue cycle, Account Payable (AP) & Procurement cycle.
• In addition, the co-ordinator provides office administration support across all departments and management level for the site.

Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.

100% billing accuracy by ensuring the completeness of essential information and back-up support are available and verified prior to invoicing.

Essential information, such as but not limited to client PO#, client’s AP contact, bill-to address. Back-up support, such as but not limited to quotation, sample submission form, client PO, signed and dated Certificate of Analysis (CofA).

• Full compliance to SGS Procurement Policy with respect to the specific purposes and restrictions of Requisition / Purchase Order (PO).
• Full compliance to SGS Procurement Policy with respect to the specific purposes and restrictions of Purchase card (P-card) usage.
• Back-fill front desk on switchboard, answers telephones and direct calls as needed.
• Manage inventory of office and printing supplies.
• Open all in-coming mail, courier all vendor invoices to Head Office on weekly basis, redirect other mail to the appropriate person on-site.
• Report daily cheque receipt and courier to PO Box in accordance to the instruction.

Qualifications

• Education : College Diploma
• Experience : Over 1 year of previous working experience in an administrative related role
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
• Proactive work ethics, able to work in a fast-paced environment with strong attention to detail.
• Demonstrates excellent verbal and written communication skills including grammar and composition.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
29 days ago