Scheduling coordinator Jobs in Toronto, ON

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Crew Scheduling Coordinator, Dome Productions, Non-mgmt

Dome Productions is North America’s leading production and transmission facilities provider, Dome is unique in its business approach and sets itself apart from others with its integration of primary business units of Mobile Production, Host Broadcaster and Media Services, and Transmission services all under its corporate umbrella. Dome Productions’ resume includes work with major worldwide broadcasters, leagues, production companies, government parties and other content creators, with a major emphasis on sports, eSports, and entertainment.

We provide a supportive and inclusive community where all team members can succeed. And through our commitment to environmental, social and governance initiatives, you will feel good about the greater impact you will have – making every day better for people as they connect, work, learn and play.

Join us. You belong at Dome Productions’

The Crew Scheduling Coordinator is responsible for coordinating and scheduling freelance crew positions for events in a timely and cost-effective manner. They will also be involved in long term master planning of events. This position delivers a constantly high level of efficient and timely client service, communication and responsiveness to all internal and external clients / partners.

Key Responsibilities

• In a timely manner, prepare and distribute monthly schedules for all crew
• Respond to changes and revise schedules accordingly, for distribution
• Ability to map put and prepare spreadsheets that reflect crewing requirements for a long term package or project when needed
• Attend meetings with Production Managers and act as an ambassador for the Scheduling Team relaying specialized crewing requirements, travel policy, budget concerns etc.
• Maintaining a perspective at all times of balancing the demands of one Client versus all of our other Clients endeavouring to be fair, honest and judicious
• Present solutions and present ideas to other departments as to how maintain and keep workflow moving smoothly that meets everyone’s needs and deadline
• Liaise with production managers and Technical Producers to ensure crewing of events is carried out as far in advance as possible
• Liaise with travel coordinators to ensure all travel is booked in a timely and efficient manner and to take advantage of available savings
• Build and maintain strong working relationships with freelancers and internal staff
• Effectively communicate with crew for all event related bookings, conflicts and long range planning
• A comprehensive understanding of client’s properties and technical requirements
• Ability to perform administrative tasks as needed
• Facilitate hiring operators through operations manager
• Ability to understand overall workflow and work independently
• Due to the 24 / 7 / 365 nature of our business, must be willing to address emergencies as they arise occasionally during off hours and on weekends (a fter hours cell phone will be provided)
• Follow and enforce Dome Productions current work and travel policies, as they relate to freelancers
• Must be a team player
• Strong negotiation and communication skills
• Good organizational and administration skills
• Ability to work under pressure, to prioritize and be creative with solutions
• Ability to work through decisions, solve problems and react independently
• Excellent customer service and interpersonal skills
• Ability to remain calm and collected in stressful, time sensitive situations
• Must be flexible in working hours
• A college diploma or university degree in television broadcast
• Working experience in television and / or mobile production management

Adequate knowledge of French is required for positions in Quebec.

Additional Information :

Position Type : Non Management

Job Status : Regular - Full Time

Job Location : Canada : Ontario : Toronto

Work Arrangement : Full-time in office (meaning that you will be required to perform your work on-site)

Application Deadline : 07 / 14 / 2025

For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Dome office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Dome offers flexibility in work hours based on the business needs.

Please apply directly online to be considered for this role. Applications through email will not be accepted.

We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well-being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Dome team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.

At Dome, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong.

We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or recruitment@bell.ca to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the Accessibility feedback form or visit our Accessibility page for other ways to contact us.

Artificial intelligence may be used to assess parts of your application. Please review our privacy policy (see Phenom for details ) to learn more about how we collect, use, and disclose your personal information.

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