Scheduling coordinator Jobs in Burnaby, BC

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Western Utilities team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

Black & McDonald Limited is actively seeking a Job Cost Analyst to support the Western Utilities Region in British Columbia. Primary areas of responsibilities will consist of ongoing performance and monitoring of job cost and billing functions , as well as planning/scheduling for multiple projects , in support of regional business activities.

Duties & Responsibilities:

Cost Control

• Work with project management to prepare invoicing, analyze project status and set goals
• Facilitates the tracking of project milestones and financial deadlines
• Facilitates bi-weekly WIP meetings with project teams
• Mentors Project Managers in preparation of Earned Value/ Performance Reports/ Cash Flow Analysis and Accrual
• Ideally brings or develops her/his own reporting and analysis tools to supplement current internal tools
• Liaises with Project Management on matters related to cost, scheduling and productivity reporting
• Participates in the creation of the Work Breakdown Structure (WBS) and development of schedules (including resource loading) for those WBS elements.
• Participates in the project change management process as required; monitors procedures and practices, thinks creatively and strategically to create improvements
• Mentors and supports Project Managers / Coordinators on planning and scheduling tasks.
• Uses JD Edwards software to set up job, add cost codes, log, enter, and review change orders , record booked sales, and review/update job forecast
• Ensures the project set up/structure supports the billing requirements, billing line set up as required
• Generates accurate and timely draft billing for customer approval, sends invoices to client; post approved invoices, and collects overdue invoices
• Elevates payment issues related to performance
• Reconciles monthly billed/unbilled vs. revenue activity, and investigates/resolves unexplained reconciling items
• Monitors job for holdback release timelines and required documents for release
• Provide ad-hoc financial analysis and reports for management as requested
• May perform other related duties as required

Planning & Scheduling

• Responsible for the overall planning and scheduling activities on multiple projects, identifying critical paths including critical float path analysis and schedule variance analysis
• Capable of developing project plans and schedules based solely on project scope and with minimum direction and input
• Creates and maintains routine schedules on a regular basis
• Monitors deviation in schedules for assigned disciplines or specialties and advises the project management team for their consideration
• Schedules resource loading and project monitoring; Assesses progress measurement and develops/updates progress curves for progress reporting
• Performs schedule variance analysis and risk analysis, providing recommendations as required
• Conducts recovery plans, contingency planning, and schedule compression techniques
• Liaises with project management on matters relating to planning and scheduling
• Integrates schedules for schedule portfolio management internally or with the client(s); manages information integration from engineers, subcontractors, owners, and others to create an integrated master schedule
• Mentors and supports Project Managers / Coordinators on planning and scheduling tasks

COMPETENCY REQUIREMENTS

• Excellent communication skills – both verbal and written
• Ability to learn and adapt to change
• Holds self and others accountable
• Ability to work independently and in a team environment
• Values and respects internal and external stakeholders
• Ability to problem solve
• Customer focus

EDUCATION REQUIREMENTS

• Post-secondary education in Accounting or Finance, Project Management or Engineering
• Planning and Scheduling Professional (PSP) or Project Management Professional (PMP) designation would be an asset

WORK EXPERIENCE REQUIREMENTS

• At least 5 years experience in Cost Control, Planning & Scheduling, in a construction setting
• Schedule risk analysis

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Keen attention to details
• Demonstrated conceptual, analytical, and problem-solving skills
• Strong organizational skills; ability to work on multiple projects with competing deadlines and can re-prioritize based on business demands
• Ability to analyze complex information, determine discrepancies, and resolve issues by collaborating with the project management team
• Effective communication skills; can present information clearly based on audience and gain commitment
• Advanced user of MS Office (Excel, Word, Outlook), JD Edwards, Primavera (P6) and Microsoft Project
• Please note that this position is based in our Vancouver Office location .

The expected salary range for this role is between $90,000 and $110,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

• Interesting and challenging work

• Empowered people with ambitious goals

• A family business with family values

• Team events and outings year-round

• Collaborative and supportive work culture

• Ongoing investment in training and development