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Administration Jobs in Calgary, AB

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Administration • calgary ab

Last updated: 11 hours ago

Experienced Law Firm Administrator

Ackah Business Immigration LawCalgary, AB, CA
Full-time

Our ideal candidate will have:.Proven 5 to 7 years of Law Firm Administration experience.Ability to collaborate with law firm owners for effective implementation and execution.Proficiency in handli...Show more

Office Administration

Redrock CampsCalgary, AB, CA
Full-time

With offices in both Calgary and Grande Prairie, there are a variety of positions that may be open to applicants.Redrock office employees are organized, personable, out-going and thrive in a profes...Show more

Tech Lead - Governance Tools ( 12 months contract )

SobeysCalgary, AB, CA
Full-time +1

EDO - Operational Support Data.Mississauga / Calgary / Stellarton.Embark on a rewarding career with Sobeys Inc.Canada’s Top 100 employers, where your talents contribute to our commitment to excelle...Show more

Contract Conformance Specialist, Calgary or Edmonton, AB

Randstad CanadaCalgary, Alberta, CA
Temporary
Quick Apply

Contract Conformance Specialist IV:.The Contract Conformance Specialist (CCS) is accountable for the day-to-day sourcing and conformance activities for all contractual arrangements of assigned capi...Show more

Infusion Nurse (RN) - Part-Time (12 Month Contract)

MCKESSONCALGARY, Alberta, Canada
Part-time +1

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare.We are known for delivering insights, products, and services that make quality care more accessibl...Show more

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Office Administrator/Bookkeeper

Executive Solutions Ltd.CALGARY, AB, Canada
Full-time

Our client, an innovator in the food service industry, is in search of a reliable, detail-oriented Office Administrator / Bookkeeper to support daily office operations and manage core bookkeeping r...Show more

Business Administration Intern – Order Management & Shop

Schneider ElectricCalgary, Canada
Full-time

What will you do? In this role, you will provide hands‑on support to order management and administrative operations, ensuring accuracy, timely processing, and effective coordination across internal...Show more

Invoicing Clerk

Equation Staffing SolutionsCalgary, Alberta, Canada
Full-time +1
Quick Apply

Are you passionate about helping commercial customers? Do you have experience with invoicing, order processing, and customer communication? If so, we want to hear from you! We are looking for a det...Show more

Account Coordinator

dentsuCalgary
Permanent

We innovate the way brands are built.That means we do things differently so they’re better than before.In this way, we make our clients’ most important marketing assets— their brands—win in a chang...Show more

SharePoint Administrator

Helical Pile SolutionsCalgary, AB, CA
Full-time
Quick Apply

Helical Pile Solutions is a deep foundations contractor with over 30 years of industry experience, recently acquired by Java Holdings Ltd.Java's team brings more than 50 years of experience buildin...Show more

Administrator/Bookkeeper

Sideworx Connect IncCalgary, Alberta, Canada
Full-time

Sideworx Connect is a fast-paced staffing and logistics company providing workforce solutions across Western Canada.We are seeking a highly organized and detail-oriented.This role is ideal for some...Show more

English Certified Substitute Teacher

Conseil Scolaire FrancoSudCalgary, Alberta, Canada
Full-time

Nature of the Work and General Responsibilities.The substitute teacher will be responsible for teaching English in accordance with Alberta’s curriculum and for supervising groups as directed by the...Show more

VP, Finance & Administration

Fuze HRCalgary, AB, Canada
Permanent

Position: Vice President, Finance & AdministrationLocation: Calgary, Alberta Schedule: Hybrid Overview: We are currently seeking a Vice President, Finance & Administration for a multi-campus academ...Show more

Project Administration Officer

Vision Loss Rehabilitation CanadaCalgary, AB, CA
Full-time +2
Quick Apply

Do you want to make a difference in the lives of Canadians living with vision loss?.Vision Loss Rehabilitation Canada (VLRC.Our certified specialists provide client-centered rehabilitation, mobilit...Show more

Administrative Coordinator – Indigenous Employment Opportunity

Grizzlytrek GroupCalgary, AB, CA
Full-time +1
Quick Apply

Administrative Coordinator Calgary, AB (Downtown) | Full-Time, Hybrid | Indigenous Employment Opportunity Administration / Grant Writing & Office Operations | Early-Career | Mentorship & Training P...Show more

Credit, Collection Administration & Performance Manager

Direct EnergyCalgary, AB, California, US
Full-time

Essential Duties/Responsibilities.Credit, Risk & Policy Performance.Own performance outcomes across credit risk, AR, dunning, and bad-debt strategy.Supervise credit analysts, risk analysts, and pol...Show more

Database Administrator (Oracle & SQL Server)

Astra North Infoteck Inc.Calgary, AB, ca
Full-time

Database Administrator (Oracle & MS SQL Server).We are seeking a highly skilled.Database Administrator / Subject Matter Expert (SME).Oracle, Microsoft SQL Server, and PostgreSQL.The role involves m...Show more

Senior Legislative Specialist

City of CalgaryCalgary, Alberta, Canada
Full-time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, joinThe City of Calgary.City employees deliver the services, run the p...Show more

Sales & Applications Coordinator

StartecCalgary, AB, CA
Full-time
Quick Apply

ABOUT US: Startec Compression & Process is dedicated to providing innovative solutions to meet our customer’s unique challenges and opportunities.We are an integrated project and engineering equipm...Show more

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Experienced Law Firm Administrator

Experienced Law Firm Administrator

Ackah Business Immigration LawCalgary, AB, CA
30+ days ago
Job type
  • Full-time
Job description

Required Experience: 5 to 7 years in Law Firm Administration

Location: Calgary office

Based on experience


Our ideal candidate will have:

  • Proven 5 to 7 years of Law Firm Administration experience
  • Ability to collaborate with law firm owners for effective implementation and execution
  • Proficiency in handling confidential information with professionalism and trustworthiness
  • Outstanding organizational and calendar management skills
  • Basic knowledge in Bookkeeping (external bookkeeper and accountant available)
  • Excellent technology skills with a quick learning ability
  • Strong communication skills (verbal and written)
  • Experience in client management and strong writing skills
  • Record of delivering accurate work with attention to detail
  • Energetic, enthusiastic, and team-oriented attitude
  • Ability to multitask, work under pressure, and remain focused
  • Willingness to learn new skills daily
  • Human Resources experience
  • Understanding of Law Firm Requirements and Obligations
  • Positive and proactive problem-solving approach
  • Proficiency in Word, Outlook, PowerPoint, and Excel
  • Sees this role as a profession, not just a job
  • High integrity and outstanding character

Responsibilities:
  • Ensure timely handling of billing, accounts, and collections
  • Manage the processing of firm and client payables and the collection of receivables
  • Oversee petty cash reconciliations
  • Review the cash flow report weekly with the managing lawyer
  • Discuss monthly firm financial reports with the managing lawyer
  • Run firm payroll and administer benefits
  • Monitor Key Performance Indicators for all staff to ensure optimal performance
  • Supervise day-to-day law firm operations and ensure smooth functioning
  • Establish and uphold office administrative systems and procedures

Qualifications:
  • Must have at least 5 to 7 years of Law Firm Administration experience, specifically working with law firm owners to implement and execute tasks efficiently
  • Proficiency in Word, Outlook, PowerPoint, and Excel is required; familiarity with CLIO Manage would be an advantage
  • Excellent organizational, time management, and problem-solving skills are essential for success in this role
  • Strong oral and written communication abilities are a must, along with keen attention to detail, to manage constraints effectively
  • Ability to handle multiple tasks of varying complexities and exhibit a willingness to take on new challenges to develop skills further
  • Should be able to work independently while supporting the team and reporting directly to the managing lawyer
  • Demonstrated track record of producing accurate, detailed work and maintaining confidentiality with sensitive information
  • An optimistic and enthusiastic approach to facing challenges and opportunities is highly valued in this role
  • Must possess outstanding calendar scheduling skills and be able to work in a high-pressure environment while remaining focused
  • Should have a cooperative attitude toward teamwork and a proactive mindset toward achieving team success

About Company

Ackah Business Immigration Law is a boutique immigration law firm that values deep expertise, exceptional service, and long-term relationships. While our core practice is immigration, we frequently receive client needs that extend beyond our scope. To better support clients and keep referrals in-house, we are expanding our network of trusted professionals through of counsel relationships.