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Document controller • calgary ab
Proposal Coordinator
Rising Edge GroupCalgary, AB, CAelectrical appliance installer
Ecotech Electrical LtdCalgary, AB, CAdeck builder
NORTH STAR FRAMINGCalgary, AB, CASenior Document Control Analyst, Calgary AB.
Randstad CanadaCalgary, Alberta, CAelectric appliance installer
GENIE DISTRIBUTORS INCCalgary, AB, CASenior Infrastructure Analyst with M365 Administration experience
S.i. SystemsCalgaryDocument Control Analyst
AirswiftCalgary, Alberta, CanadaDocument Control Coordinator
AltaLinkCalgary, AB, CATraffic Signal Electrician / Traffic Systems Technician
Black & McDonald LimitedCalgary, Alberta, Canadasiding installer
Golden Beach Construction LtdCalgary, AB, CAProject Controls Manager - Infrastructure
GrahamCalgary, AB, CAsiding installer
TR ExteriorsCalgary, AB, CALarge Corrective Exchange (MCE) Technician
GEV Wind PowerCalgary, AB, CAProject Coordinator (Municipal Infrastructure)
ChandosCalgary, Alberta, CanadaCorporate Controller
Sideworx Connect Inccalgary, Alberta, CanadaBusiness Line Controller
Egis GroupCalgary, Alberta, CanadaFlagger/Traffic Controllers
Equation Staffing SolutionsCalgary, Alberta, Canadafloor sander and polisher
CONCORD CONSTRUCTION GROUP LTDCalgary, AB, CAsiding installer
BANFF TRAIL CONSTRUCTION LTDCalgary, AB, CA- Greater Sudbury, ON (from $ 52,500 to $ 132,954 year)
- Greater Napanee, ON (from $ 52,500 to $ 132,954 year)
- Windsor, ON (from $ 124,594 to $ 132,595 year)
- Sherwood Park, AB (from $ 124,956 to $ 129,188 year)
- Fort Saskatchewan, AB (from $ 91,650 to $ 125,932 year)
- Vaughan, ON (from $ 62,750 to $ 125,879 year)
- Montreal, QC (from $ 122,963 to $ 125,559 year)
- Sarnia, ON (from $ 124,498 to $ 125,435 year)
- Vancouver, BC (from $ 64,935 to $ 125,421 year)
- North Vancouver, BC (from $ 64,350 to $ 125,421 year)
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Proposal Coordinator
Rising Edge GroupCalgary, AB, CA- Full-time
- Quick Apply
Role
Reporting to the Estimating Manager, the Proposal Coordinator supports the successful development and submission of engineering, procurement, and construction (EPC) proposals for utility-scale and industrial electrical projects, including distribution, substation, and renewable energy scopes. This role is responsible for organizing proposal documentation, tracking deliverables, ensuring compliance with RFP requirements, and facilitating communication across preconstruction, engineering, and procurement teams. The Proposal Coordinator plays a key part in ensuring proposals are delivered accurately, on time, and to a professional standard.
Responsibilities
Proposal Coordination & Compliance
- Review RFP documents to identify submission requirements, deadlines, and client expectations.
- Develop and maintain proposal schedules, checklists, and compliance matrices.
- Track and collect required inputs from various stakeholders (estimators, engineering, procurement, HSE, quality, legal, etc.).
- Ensure consistency and accuracy across all proposal documents.
- Assemble and format technical and commercial proposal submissions in alignment with client and brand standards.
- Coordinate with estimators to include accurate pricing, assumptions, and risk items in proposals.
- Facilitate internal review cycles and ensure all required approvals are obtained before submission.
Document Control & Administrative Support
- Support the use of CRM systems to track proposal status, client interactions, and business development metrics, ensuring accurate and timely data entry.
- Maintain a library of standard proposal content, project descriptions, and corporate capabilities.
- Support the development of non-technical proposal content (e.g., corporate experience, org charts, resumes, and execution approaches).
- Create, organize, and maintain project-specific SharePoint folders from RFP release through to estimate handover or archival, ensuring version control and accessibility for all stakeholders.
- Manage document versioning, formatting, and submission packaging (PDF, SharePoint, client portals, etc.).
- Record proposal outcomes and support post-submission tracking (client feedback, win/loss analysis).
Communication & Collaboration
- Act as the central point of contact for all proposal-related coordination during the proposal lifecycle.
- Coordinate closely with preconstruction, engineering, procurement, and other relevant stakeholder groups to align deliverables and timelines.
- Participate in proposal kickoff and close-out meetings to gather requirements and share lessons learned.
- Actively participate in continuous improvement initiatives related to proposal development workflows, templates, and knowledge management systems.
Requirements
Qualifications
- Post-secondary education in Business Administration, Communications, Construction Management, English, Journalism, or a related field.
- 2+ years of experience in proposal coordination or project administration, preferably in the construction, EPC, or energy sector.
- Strong organizational and time management skills with the ability to manage competing deadlines.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with document control tools (e.g., SharePoint, Procore) and desktop publishing software (e.g., Adobe Acrobat, InDesign) is an asset.
- Detail-oriented, proactive, and able to work both independently and collaboratively.
Benefits
Benefits
- Competitive compensation
- Overtime opportunities - Project dependent
- Comprehensive benefits package (Medical, Disability, Dental & Vision)
- Paid Time Off Benefits
- Weekly Pay Periods
- Employee Assistance Program – Counseling
- DPSP matching program that offers increased matching contributions based on your years of service with the company.