Document controller • calgary ab
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Phasor Engineering is a dynamic North America based company specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.
We are currently seeking a highly motivated and experienced Project Controller join our team on a full-time basis. This role will be based out of our Calgary, AB, office.
The Project Controller is a key team member whose overarching objective is to support the project by establishing a clear and connected flow of information from Operations to Accounting by means of both systems and processes. This team member will be billable to the project whenever possible and will be accounted for at the time of project estimation. Each Project Controller is to support 2 Phasor divisions.
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Responsibilities by Area:
Project Setup
· Act as the critical linkage that allows for a project to be setup in JDE based on information provided in Project Pulse.
· They act as the gatekeepers of allowing projects to go live and ensure that all critical features of project setups are populated prior to migrating the data to JDE and allowing timesheet charges.
· Although they are not expected to understand all scope details, they should have a cursory understanding of the work being performed and should walk through the
o WO/WBS/budgets
o Schedule of values and invoicing terms
o Force Account Rates
o Contract types
o Project Information housed in Project Pulse
· Perform the actual setup of the project in JDE and ensure 100% alignment in Project Pulse
· Create project folder structure (Currently in Data3, in future likely Sharepoint)
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Accounts Payable (AP)
· Perform QA on data validity between Project Pulse and JDE.
o Correct transactions amounts
o Correct Markups
o Correct dates
o Correct allocations
· Coordinate with procurement and AP for revisions.
· Review receiving reports
· Flag any budgetary issues on weekly variance summaries to PM’s
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Accounts Receivable (AR)
· Generate and prepare client invoices via Project Pulse as per invoicing terms and PM direction.
· Generate invoice reference from JDE and apply to Project Pulse Invoice. This is a critical control point that is required in order to export the PDF for client submittal
· Track billing milestones and contract payment terms.
· Follow up on outstanding receivables and escalate to PM as needed.
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Purchase Orders
· Track purchase order status and align them with project budgets and cost code allocation
· Assist with reconciliation of PO commitments vs actuals to reduce open values when N/A
· Ensure proper approval workflows are followed.
· Flag any budgetary issues on weekly variance summaries to PM’s
· Review and maintain the Goods Received Not Vouchered account
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Project Updates / Trend Analysis
· Upon PM progress collection, payroll posting, and 3rd party cost migration, the Project Controller highlight variances (over/under) and coordinate with PMs for corrective actions.
· Perform trend analysis based on burn rates and month/month changes and hypothetical scenario analysis
· Highlight areas of clear trend direction
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Change Management
· Monitor and document project scope changes in change log as support to Project Manager
· Setup new cost codes and/or work orders to facilitate tracking with compliance to our WBS and system requirements.
· Coordinate the move of timesheets to correct cost codes as support to PM
· Update current budgets as changes are approved by client
AI is not used to screen or assess candidates.
The role posted is for an active vacancy we have in Phasor but applications may also be used for future positions.
Salary variations depend on factors such as qualifications, relevant years of experience, and current market conditions specific to the role.
Requirements
Three (3) plus years in a similar role
Benefits
