Admin assistant Jobs in Calgary, AB

Job Title: Regional Admin AssistantLocation: Calgary, ABEmployment Type: Temp to DirectIndustry: Appliances, Electrical, and Electronics ManufacturingCompensation: $31.25 /: 40 hrs/Week. About the Opportunity:-The Regional Administrator is responsible for supporting multiple Satellite plants by performing a variety of administrative and key support-related duties.-Receive & direct local incoming calls and visitors, ensuring all safety requirements are fulfilled. -Maintain assigned facilities CHUBB access control & phone system admin. -Establish, monitor, and evaluate facility services, such as working license, janitorial, vending, and kitchen consumables. -Maintain office equipment. Why You'll Love Working Here:-Supportive, team-driven culture that values collaboration, transparency, and accountability.-Opportunity to grow your career with a global workforce solutions leader serving multiple industries.-People-first environment that encourages employees to bring their authentic selves to work.-Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates. Why This Opportunity is Exciting:This role offers the opportunity to join a company that prioritizes both people and performance-where your contributions directly impact client success while providing you with room to grow and develop professionally. About Acara SolutionsAcara is a premier recruiting and workforce solutions provider- we help companies compete for talent. With experience across industries worldwide, we partner with clients, listen to their needs, and design talent solutions that deliver the business outcomes they want. We draw on decades of experience to provide contingent staffing, direct placement, executive search, and workforce services worldwide. Sound like a good fit?APPLY TODAY What You'll Do:-Fosters an environment that promotes client goals and philosophies, and encourages continuous improvement through participation and teamwork of the Joint Health & Safety Committee. -Prepare, share, and post local site communications and organize translation services, if necessary. -Support payroll reimbursement requests and the overtime payroll submission process. -Support and help organize site engagement and team-building events at assigned facilities. -Assist site leaders with planning for meetings, training programs, tours, seminars, travel arrangements, meals, employee-related events and activities, and award and recognition programs. -Manage office event calendars and meeting rooms. -Maintain and ensure the integrity of the regional vacation database. -Prepare and distribute operational reports every month and as needed. -Coordinate facility accounts payable and submit to Burlington promptly to ensure payment to outside suppliers. -Establish payment procedures for indirect facility services using client-approved methods. -Arrange trades & document building maintenance (Preventative & reactive) & inspections (forklifts, air compressors, cranes, first aid, fire extinguishers, cleaning, plumbing, electrical). -Assist with cost-savings projects. -Coordinate incoming and outgoing mail and courier requirements. -Completed job folder scanning and e-filing.-Develop and sustain a level of professionalism among staff and clientele. What You'll Bring:-Associate Degree.-3+ years of experience in an administrative function.-3+ years of experience in using Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and SharePoint. What Sets You Apart:-Bachelor's Degree.-Uphold a strict level of confidentiality. -Good digital acumen and proficiency using Microsoft Excel. -Superior organization skills and dedication to completing projects promptly. -Exceptional communication skills (writing, verbal, and listening) and a problem-solving mindset. -Detail-oriented and able to work in a fast-paced work environment. -High sense of urgency and prioritization, and high degree of reliability, confidentiality, discretion, quality work, and professionalism. Additional Information:-Upon offer of employment, the individual will be subject to a background check.-In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.-Under the International Traffic in Arms Regulations (ITAR), all employees assigned to this client must provide documentation verifying their status as a '', as defined in ITAR clause 120.15. A After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit. The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you. Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.