Talent.com
Reception & Admin Assistant
Reception & Admin AssistantEquation Staffing Solutions. • Calgary, AB, CA
Reception & Admin Assistant

Reception & Admin Assistant

Equation Staffing Solutions. • Calgary, AB, CA
7 days ago
Job type
  • Full-time
Job description

Overview

We are seeking a flexible, enthusiastic, and service-oriented Reception / Administrative Assistant for our downtown Calgary client. This is a dynamic opportunity for an experienced office administrator who thrives in a fast-paced, people-focused environment and enjoys being at the center of daily office operations. If you excel at creating a welcoming, organized, and well-supported workplace, we want to hear from you—apply today!

Responsibilities

  • Answer phones and greet clients.
  • Oversee daily office administration and front-desk operations.
  • Greet and support employees, visitors, vendors, and service providers.
  • Coordinate building maintenance requests, facility repairs, and vendor relationships.
  • Maintain updated floor plans and support office moves and seating assignments.
  • Manage meeting room scheduling, setup, catering, and basic technology coordination.
  • Handle hospitality needs, including stocking supplies, maintaining kitchen areas, and ordering / setting up lunches.
  • Support office and facilities budget administration, invoices, and expense tracking.
  • Oversee security and access management, including cards and visitor passes.
  • Maintain office procedures manuals and train backup support staff.
  • Provide general office management and administrative support across departments.

Qualifications

  • A Bachelor’s degree or diploma in Business Administration or a related field is preferred.
  • Intermediate knowledge of MS Word, Excel, and Outlook.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to prioritize deadlines and work under pressure.
  • Flexibility and a willingness to help wherever needed.
  • Time management skills with strong attention to detail.
  • If you’re client-focused, a team player, and looking to be the glue that holds a team of professionals together, we’d love to speak with you! Apply now for immediate review.

    Please check out our website at www.eqstaffingsolutions.com to view all our job postings.

    #J-18808-Ljbffr

    Create a job alert for this search

    Reception Admin Assistant • Calgary, AB, CA

    Similar jobs
    Legal Admin Specialist — Brightflag & SAP Expert

    Legal Admin Specialist — Brightflag & SAP Expert

    TransAlta Corporation • Calgary
    Full-time
    A leading power generation company in Calgary is seeking a Legal Administrative Assistant to support their Legal team.The ideal candidate should have at least 5 years of experience in a law firm, e...Show more
    Last updated: 2 days ago • Promoted
    Unit Clerk - Complex Care Admin & Scheduling

    Unit Clerk - Complex Care Admin & Scheduling

    Carewest Innovative Healthcare • Calgary
    Full-time
    A healthcare provider in Alberta is seeking a Unit Clerk to support the clinical nursing team by managing client charts and scheduling appointments. The ideal candidate must have a Unit Clerk certif...Show more
    Last updated: 2 days ago • Promoted
    Corporate Clerk - Legal Admin & Compliance Specialist

    Corporate Clerk - Legal Admin & Compliance Specialist

    MLT Aikins LLP • Calgary
    Full-time
    A major Canadian law firm in Calgary is looking for a detail-oriented corporate clerk.The role involves preparing compliance packages, maintaining corporate records, and providing administrative su...Show more
    Last updated: 7 hours ago • Promoted • New!
    Legal Adminstrative Assistant

    Legal Adminstrative Assistant

    Urban Legal Recruitment Inc. • Calgary, Ab
    Full-time
    Our client, a leading national law firm, is seeking a.Legal Administrative Assistant.This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced, dynamic env...Show more
    Last updated: 1 day ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Malleum • calgary, ab, ca
    Full-time
    We are a premier cybersecurity consultancy, blending advanced offensive and defensive strategies to safeguard our customers. Large enterprises from a range of industries trust us for advanced advers...Show more
    Last updated: 3 days ago • Promoted
    Marketing & Events Assistant

    Marketing & Events Assistant

    McLeod Law LLP • airdrie, ab, ca
    Full-time
    At McLeod Law, we have built a culture of collaboration and teamwork and offer a dynamic, challenging, and rewarding career for our staff. We provide the tools and opportunities to help our people d...Show more
    Last updated: 3 days ago • Promoted
    SAS - SAS Admin. Asst.

    SAS - SAS Admin. Asst.

    MaKAmi College • Calgary
    Full-time
    Marlborough Mall Campus, 1600 - 3800 Memorial Drive NE, Calgary, Alberta, Canada.Posted Tuesday, January 20, 2026 at 7 : 00 a. Work in a purpose driven career with MaKami College, public post-secondar...Show more
    Last updated: 2 days ago • Promoted
    Bookkeeper / Receptionist

    Bookkeeper / Receptionist

    ARTERIS • Calgary, Ab
    Full-time +1
    Arteris LLP is a growing public accounting firm providing audit, accounting, and tax services to a diverse range of clients. We are seeking a Bookkeeper / Receptionist with strong bookkeeping skills a...Show more
    Last updated: 1 day ago • Promoted
    Quotes and Proposals Administrative Assistant

    Quotes and Proposals Administrative Assistant

    AGAT Laboratories • Calgary, AB, CA
    Full-time
    Quick Apply
    Your future is bright at AGAT!.At AGAT Laboratories, we are the next step in your career!.By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, ...Show more
    Last updated: less than 1 hour ago • New!
    Administrative Assistant - Malleum

    Administrative Assistant - Malleum

    Malleum • calgary, ab, ca
    Full-time
    We are a premier cybersecurity consultancy, blending advanced offensive and defensive strategies to safeguard our customers. Large enterprises from a range of industries trust us for advanced advers...Show more
    Last updated: 3 days ago • Promoted
    SAS - SAS Admin. Asst.

    SAS - SAS Admin. Asst.

    MaKami College • Calgary
    Full-time
    Work in a purpose driven career with MaKami College, public post-secondary college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.MaKami College of...Show more
    Last updated: 2 days ago • Promoted
    Youth Soccer Admin & Customer Care Specialist

    Youth Soccer Admin & Customer Care Specialist

    Summer FC - Learn to Play Soccer • Calgary
    Full-time
    A children's sports organization in Calgary is seeking an Administrative Assistant to deliver exceptional customer service for its soccer programs. You will handle inquiries, manage administrative t...Show more
    Last updated: 2 days ago • Promoted
    Medical Defence Legal Admin Specialist (Hybrid)

    Medical Defence Legal Admin Specialist (Hybrid)

    Gowling WLG • Calgary
    Full-time
    Gowling WLG, a global law firm, seeks a Legal Administrative Assistant for its medical defence group.The ideal candidate will possess a Legal Administrative Assistant Diploma, have a minimum of fiv...Show more
    Last updated: 5 hours ago • Promoted • New!
    Administrative Assistant Admin Work At Home - Part-Time Online Focus Group Panel

    Administrative Assistant Admin Work At Home - Part-Time Online Focus Group Panel

    ApexFocusGroup • Okotoks, Alberta, Canada
    Remote
    Full-time +2
    We're now accepting participants for focus group studies! You can earn up to $750 per week working part-time from home.Simply register to see if you qualify—no experience as an administrative assis...Show more
    Last updated: 30+ days ago • Promoted
    Dental Adminstrator

    Dental Adminstrator

    Calgary Dental Group • Calgary, Alberta, Canada
    Full-time
    Quick Apply
    Dental Administrator (Full-Time).Must be available to work one weekend (either Saturday or Sunday).We are a patient-centered dental practice dedicated to providing exceptional care in a welcoming a...Show more
    Last updated: 19 days ago
    Hospitality Coordinator

    Hospitality Coordinator

    Urban Legal Recruitment • airdrie, ab, ca
    Full-time
    Our highly regarded client, a leading business law firm, is seeking a Client Services Clerk to join their Calgary office. This role plays an important part in ensuring clients and internal teams rec...Show more
    Last updated: 3 days ago • Promoted
    General Maintenance, Forklift and Shop Assistant

    General Maintenance, Forklift and Shop Assistant

    Ralph's Motorsports] • Calgary, Alberta, Canada
    Full-time
    Job description General Maintenance and Shop Assistant– We are seeking a reliable and hardworking General Maintenance and Shop Operations Assistant to join our team. This role involves a variety of ...Show more
    Last updated: 1 day ago • Promoted
    Reception + Retail Associates

    Reception + Retail Associates

    Tommy Gun's Original Barbershop • Calgary, AB, CA
    Full-time +1
    Quick Apply
    Exciting Opportunity : Join our Team at Tommy Gun's Calgary!.Tommy Gun’s is on the hunt for dynamic and enthusiastic individuals to fill the crucial roles of Front Desk Reception + Retail Associates...Show more
    Last updated: 11 days ago