Administration • st albert ab
The Administrative Assistant is the on-site hub for documentation, scheduling,.This role supports the Lodge Manager, Operations Manager, Chef, and Housekeeping by coordinating crew rotations, maint... Show more
Project Planning and Governance.Reviewing the Municipality's existing ERP environment, supporting systems, business processes,.Assessing the current technology environment in collaboration with Tec... Show more
As a leader in workforce diversity solutions, many of our clients reach out to us when specifically looking to hire qualified Indigenous professionals.Areas of interest include, but not limited to.... Show more
Seeking a detail-oriented Processing Center Advisor to review applications, assess eligibility, respond to inquiries, and support program administration while maintaining accurate records and prote... Show more
Colas Western Canada (CWC) is looking for a capable, curious and commercially minded contracts professional who wants to make a visible contribution across our Western Canadian operations.Albert an... Show more
At Gilead, we’re creating a healthier world for all people.For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapi... Show more
SMS Equipment is seeking an organized and detail-oriented.Administration & Travel Coordinator.Reporting to the Supervisor, Support Services, this position provides administrative support related to... Show more
The Administrative Assistant is the on-site hub for documentation, scheduling,.This role supports the Lodge Manager, Operations Manager, Chef, and Housekeeping by coordinating crew rotations, maint... Show more
The Office Administrator plays a key role in supporting the day-to-day operations of the branch.This position serves as the administrative hub of the office, providing support across accounting, cu... Show more
Position: HR and Payroll Administrator.Job Type: Contract, Full-Time, 14/7 Rotation.Location: Edmonton or Calgary, Alberta to start, then site-based in Northern, British Columbia.Pay Range: $60,000... Show more
We are hiring an energetic, detail orientated candidate for our Administration Coordinator role.Reporting to the Regional Director of Manitoba & Saskatchewan, and the Regional Manager of Finance & ... Show more
Contract opportunity supporting child care staff certification, educational credential review and client service for an Alberta public-sector organization.Fully onsite in Edmonton, five days per we... Show more
Salary Range (plus eligible to receive a performance based incentive, applicable to position) :.At FCC, we’re proud to be 100% invested in Canadian agriculture and food.As a federal Crown corporati... Show more
Contract Administrator Assistant.Architecture & Design Firm.Salary: $60k - $78k depending on experience.Contract Administrator, Junior Contract Administrator, Technical Specialist, Architectura... Show more
Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice.Our architects, engineers, interior designers, consultants, sustainability specialists, and technol... Show more
Student Supply Chain CoordinatorOur internships and Co-ops are designed to provide you with a business relevant project that will allow you to independently manage your own area of responsibility, ... Show more
At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for vir... Show more
We are seeking detail-oriented, client-focused professionals to join our team as Child Care Assessors/Representative.In this role, you will support Alberta families, childcare providers, and stakeh... Show more
Job Description
The Administrative Assistant is the on-site hub for documentation, scheduling, commissary operations, and communications, ensuring that camp operations run smoothly. This role supports the Lodge Manager, Operations Manager, Chef, and Housekeeping by coordinating crew rotations, maintaining rooming lists, compiling reports, processing purchasing and invoices, and ensuring HSEQ documentation is complete and current. The position requires strong attention to detail, professional client service, retail/commissary acumen, and the ability to work independently in a remote, fast-paced environment.
This position requires fly-in/fly-out travel from Edmonton, Alberta or Yellowknife, Northwest Territories, to the project site in Nunavut, with potential for weather-related delays or logistical challenges. This is a safety-sensitive position requiring a fit-test and drug and alcohol testing as a condition of employment.
Key Responsibilities:
Coordinate daily/rotation schedules, rooming lists, and check-in/out processes, update rosters and distribution lists in real time.
Prepare and reconcile flight manifests; liaise with travel/workforce for crew changes; communicate delays and impacts to site leaders.
Own front‑office administration: reception, radio/keys issuance logs, visitor sign-in, mail/courier, and site communications.
Maintain document control for SOPs, SDS binders, HACCP logs, water‑testing records, inspections, and corrective actions; ensure version control.
Assist with payroll/timekeeping: collect and verify timesheets, allowances (LOA/Travel), and overtime approvals; submit within deadlines.
Draft meeting agendas, capture minutes and actions; follow up to closure with accountable owners.
Support HSEQ program administration, including incident/near‑miss reporting, JHAs, drills logistics, and records retention.
Coordinate onboarding/orientation for new arrivals; prepare welcome packages and ensure required forms and access are in place.
Uphold confidentiality and privacy standards when handling personnel information and client data; comply with company and client policies.
Run and manage the camp commissary/canteen: set hours, merchandise displays, accurate pricing, and excellent customer service.
Operate POS and handle cash/card transactions; perform daily cash‑out and reconciliation; prepare deposit logs and petty‑cash summaries.
Manage vending machines: restock to par, clear jams, conduct basic troubleshooting, log meter reads, reconcile cash, and coordinate vendor service calls.
Ensure commissary compliance with client/site policies (e.g., prohibited items) and food‑safety requirements for packaged goods (HACCP, temperature control).
Qualifications
WHMIS and Food Safety (asset); First Aid (asset).
Valid driver’s license and ability to travel as required.
3–5+ years in coordination/administration within hospitality/remote camps; rooms/front-desk or scheduling experience preferred.
Exceptional attention to detail; clear written and verbal communication; customer‑service mindset.
Ability to manage competing priorities calmly in a fast-paced, remote environment.
