Admin Jobs in St. Albert, AB

Calgary or Edmonton

Hybrid schedule

High-Level Description:

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).

• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.

• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Buyers, Logistics).


Specific Accountabilities:

• Proactively manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.

• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required

• Provide ongoing reporting to stakeholders and team members on equipment/material status, progress, receiving status as required using the required reporting formats.

• Assist in the review and verification of invoices for accuracy as required

• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages and damages, shipment errors, tagging issues etc.

• Communicate potential commercial and technical issues to the Project team members and stakeholders.

• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required

• Coordinate activities and communicate regularly with key stakeholders including but not limited to supply chain, engineering, project controls and construction.

• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.

• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

• Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process

Would be working with:

• Sr Expeditors, Supervisor, and/or Team Manager– Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required

• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Required:

• Minimum 8+ years of applied experience in a high pace environment.

• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
Prior experience expediting mechanical packages including pumps, condensers, pressure vessels, tanks.

Experience expediting a broad range of equipment including mechanical, electrical, piping and instrumentation.

• Good interpersonal skills with ability to maintain and builds strong working relationships.

• Equivalent combination of experience, training and/or education.

• Coordination skills, ability to multi-task, follow up and manage timelines

• Ability to work on diverse projects and processes with conflicting deadlines.

• Customer service/Problem Solving/Organizational skills an asset.

• Working Knowledge of Engineering and Vendor Documentation is required.

• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.

• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.

• Post-secondary education in a related field (e.g. Project Management,
Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Please submit your resume in confidence to paul.dusome@randstad.ca

Advantages
• Knowledge of MS Windows/Outlook and Office Suite.

• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.

• Post-secondary education in a related field (e.g. Project Management,
Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)


Responsibilities
Calgary or Edmonton

Hybrid schedule

High-Level Description:

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).

• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.

• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Buyers, Logistics).


Specific Accountabilities:

• Proactively manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.

• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required

• Provide ongoing reporting to stakeholders and team members on equipment/material status, progress, receiving status as required using the required reporting formats.

• Assist in the review and verification of invoices for accuracy as required

• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages and damages, shipment errors, tagging issues etc.

• Communicate potential commercial and technical issues to the Project team members and stakeholders.

• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required

• Coordinate activities and communicate regularly with key stakeholders including but not limited to supply chain, engineering, project controls and construction.

• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.

• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

• Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process

Would be working with:

• Sr Expeditors, Supervisor, and/or Team Manager– Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required

• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Required:

• Minimum 8+ years of applied experience in a high pace environment.

• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
Prior experience expediting mechanical packages including pumps, condensers, pressure vessels, tanks.

Experience expediting a broad range of equipment including mechanical, electrical, piping and instrumentation.

• Good interpersonal skills with ability to maintain and builds strong working relationships.

• Equivalent combination of experience, training and/or education.

• Coordination skills, ability to multi-task, follow up and manage timelines

• Ability to work on diverse projects and processes with conflicting deadlines.

• Customer service/Problem Solving/Organizational skills an asset.

• Working Knowledge of Engineering and Vendor Documentation is required.

• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.

• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.

• Post-secondary education in a related field (e.g. Project Management,
Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Please submit your resume in confidence to paul.dusome@randstad.ca

Qualifications
• Minimum 8+ years of applied experience in a high pace environment.

• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
Prior experience expediting mechanical packages including pumps, condensers, pressure vessels, tanks.

Experience expediting a broad range of equipment including mechanical, electrical, piping and instrumentation.

• Good interpersonal skills with ability to maintain and builds strong working relationships.

• Equivalent combination of experience, training and/or education.

• Coordination skills, ability to multi-task, follow up and manage timelines

• Ability to work on diverse projects and processes with conflicting deadlines.

• Customer service/Problem Solving/Organizational skills an asset.

• Working Knowledge of Engineering and Vendor Documentation is required.

• Strong and effective communication skills and attention to detail are a necessity

Summary
Calgary or Edmonton

Hybrid schedule

High-Level Description:

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).

• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.

• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Buyers, Logistics).


Specific Accountabilities:

• Proactively manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.

• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).

• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays

• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required

• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required

• Provide ongoing reporting to stakeholders and team members on equipment/material status, progress, receiving status as required using the required reporting formats.

• Assist in the review and verification of invoices for accuracy as required

• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages and damages, shipment errors, tagging issues etc.

• Communicate potential commercial and technical issues to the Project team members and stakeholders.

• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required

• Coordinate activities and communicate regularly with key stakeholders including but not limited to supply chain, engineering, project controls and construction.

• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.

• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

• Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process

Would be working with:

• Sr Expeditors, Supervisor, and/or Team Manager– Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required

• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Required:

• Minimum 8+ years of applied experience in a high pace environment.

• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
Prior experience expediting mechanical packages including pumps, condensers, pressure vessels, tanks.

Experience expediting a broad range of equipment including mechanical, electrical, piping and instrumentation.

• Good interpersonal skills with ability to maintain and builds strong working relationships.

• Equivalent combination of experience, training and/or education.

• Coordination skills, ability to multi-task, follow up and manage timelines

• Ability to work on diverse projects and processes with conflicting deadlines.

• Customer service/Problem Solving/Organizational skills an asset.

• Working Knowledge of Engineering and Vendor Documentation is required.

• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.

• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.

• Post-secondary education in a related field (e.g. Project Management,
Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)

Please submit your resume in confidence to paul.dusome@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.