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Project Control Officer

On behalf of our client in the Banking Sector, PROCOM is looking for a Project Control Officer.

Project Control Officer – Job Description

The Project Control Officer is assigned the work by the Program Director. Under direct supervision of the Director / PMs - the Project Control Officer assumes project support responsibility for all aspects of the project over the entire project life cycle (initiate, plan, execute, control, close).

Responsible for supporting the Project Team in the following : Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate.

Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper signoffs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations into differences as they occur.

Act as the project secretariat; this includes preparing / distributing agendas, attending meetings, preparing / distributing clear and detailed minutes on a timely basis, recording, communicating and following up on action items and maintaining project distribution lists.

Support the Program Director to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities.

The individual is required to multitask on several projects at one time depending upon complexity and activities in progress

Formally document and cost project activities by using the Microsoft Project tool

Ensures ongoing communication of project status, completing the agreed-on project reports and escalating issues to the Program Directors as

Project Control Officer – Mandatory Skills

5+ years of PCO / PM experience in the banking industry

5+ years of demonstrated experience with maintaining project financials and reporting

Advanced skills with MS Office, especially MS Project (also Excel, PPT, Word)

Demonstrated experience dealing with large and complex projects

Strong communicator both verbally and through written / pictorial reporting

Solid problem-solving skills and analytical skills to creatively develop unique solutions / approaches to resolve issues

Perseverance, flexibility, and efficiency to overcome challenges standing in the way of the successful completion of the project

Negotiation skills to be effective with team members and management tin order to acquire and maintain project support

Disciplined approach to accountabilities.

Ability to prioritize as will be working on multiple workstreams / large projects

Post-secondary degree, ideally in computer science, business or related field

Project Control Officer - Nice to Have Skills

Clarity PPM experience an asset

Compliance experience - has executed compliance initiatives and / or mandatory projects

PMP certification preferred

Project Control Officer - Assignment Start Date

ASAP – 4 months to start

Project Control Officer - Assignment Location

Toronto, ON – Work Hybrid