Program coordinator Jobs in Hamilton, ON

Unit Summary

As Ontario’s most comprehensive healthcare system, and the only one in the province to provide care from pre-birth to end of life, we offer endless opportunities. You can explore advancement opportunities, take professional development courses, and stretch yourself as a leader, all at HHS. We are the largest employer in the greater Hamilton region, and play a vital role in training the next generation of health professionals in collaboration with our academic partners, including McMaster University and Mohawk College. We are a world-renowned hospital for healthcare research—ranked fourth in Canada—and we focus on improving the quality of care for our patients through innovation and evidence-based practices. Our multi-site hospital has over 1,400 beds and we offer world-leading expertise in many areas, including cardiac and stroke care, cancer care, palliative care and pediatrics. Open the door to a career that evolves with you. Start exploring opportunities now and join our team of over 15,000 dedicated staff, physicians, researchers and volunteers
Hamilton Health Sciences Specialized Geriatric Services provides service across all sites through the Geriatric Rehabilitation Unit, Centre for Healthy Aging, and the Geriatric Consultation Team.

Position Summary

The Administrative Assistant will provide clerical support to the Chief of Geriatrics in his/her administrative and clinical duties of ambulatory care, outreach visits, and/or inpatient consultation. The Administrative Assistant will be responsible for a wide variety of tasks including but not limited to: scheduling, billing, coordinating physician call schedules, establishing resident call schedules and clinics, submitting expenses, preparing presentations, collating data, arranging and minute-taking for meetings, and receiving and supporting management of physician, patient or family concerns. The Administrative Assistant will report to the Clinical Manager of Specialized Geriatric Services in collaboration with the Chief of Geriatrics.

Schedule Work Hours

Monday to Friday; days

Qualifications

1. Graduate of Community College Business Secretarial Program or equivalent

2. Minimum of 2 years of recent experience

3. Proficient keyboarding skills (60 wpm)

4. Demonstrated proficient computer skills in word processing, spreadsheets and database systems including MS Office, Windows, EPIC, Sharepoint, Taleo, Kronos

5. Demonstrated ability to create and maintain various databases and generate reports from these databases

6. Proven calendar management, experience developing agenda and taking minutes

7. Proven skills for human resources support to post, organize interviews and onboard staff

8. Mathematical skills related to payroll, budget and statistical documents

9. Demonstrated excellence in effective communication and interpersonal skills within a professional and team environment

10. Demonstrated ability to work on own initiative, organize and establish priorities

11. Demonstrated ability to meet project and task deadlines, excellent organizational skills and effective problem solving abilities, work with minimal supervision

12. Demonstrated ability to develop administrative systems that create efficient work flow

13. Demonstrated ability to appreciate confidential nature of position

14. Commitment to Hamilton Health Sciences vision and continuous quality improvement; patient-centered care; strong customer service focus

15. Ability to deal with various hospital departments effectively and collaboratively

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.