Program coordinator Jobs in Hamilton, ON

Unit Summary

The Hamilton Regional Laboratory Medicine Program (HRLMP) is a collaborative program funded and operated jointly by Hamilton Health Sciences and St. Joseph's Hospital. The Program is committed to change and innovation, through education, service and research, to bring the highest quality science into health care for the benefit of the community, and to participate in the clinical application and interpretation of the science.

Position Summary

Reporting to the Manager, Projects & Office Operations and Clerical Supervisor, HRLMP, the Program Secretary will provide administrative and secretarial support to an assigned number of Laboratory Managers within the Hamilton Regional Laboratory Medicine Program (HRLMP) Portfolio. The Program Secretary will need to develop and maintain positive working relationships with all members of the teams, including manager, lab staff, clinical partners and professional staff. The Program Secretary will be responsible for accurately, effectively and efficiently: organizing the Manager's schedule, managing Human Resource processes, managing the Manager’ s files, printing budget information, organizing and running statistical reports, problem solving issues as they arise and other duties as assigned.

Schedule Work Hours

Monday to Friday, days

Qualifications

1. Graduate of Community College Business Secretarial Program or equivalent
2. Minimum of 2 years of recent experience
3. Proficient keyboarding skills (60 wpm)
4. Demonstrated proficient computer skills in word processing, spreadsheets and database systems including MS Office, Windows, EPIC, Sharepoint, Taleo, Kronos
5. Demonstrated ability to create and maintain various databases and generate reports from these databases
6. Proven calendar management, experience developing agenda and taking minutes
7. Proven skills for human resources support to post, organize interviews and onboard staff
8. Mathematical skills related to payroll, budget and statistical documents
9. Demonstrated excellence in effective communication and interpersonal skills within a professional and team environment
10. Demonstrated ability to work on own initiative, organize and establish priorities
11. Demonstrated ability to meet project and task deadlines, excellent organizational skills and effective problem solving abilities, work with minimal supervision
12. Demonstrated ability to develop administrative systems that create efficient work flow
13. Demonstrated ability to appreciate confidential nature of position
14. Commitment to Hamilton Health Sciences vision and continuous quality improvement; patient-centered care; strong customer service focus
15. Ability to deal with various hospital departments effectively and collaboratively

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.