Program associate Jobs in Ottawa, ON

Title: Program Assistant, Child Survival

Employment Type: Permanent, Full Time

Location: Ottawa, Canada – Hybrid

Submission Date: June 28, 2026

Salary: CAD $55,000 - $60,000

About us

Founded in 1992, Nutrition International (NI) is a global organization dedicated to delivering proven nutrition interventions to those who need them most. At Nutrition International, we make a difference, because nutrition is the difference.

Woven into the very fabric of our approach is the passion and drive of our global team of over 600 people, working in 13 offices across 11 countries with one common goal: transforming the lives of people who need it most through improved nutrition.

If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a global team with a clear vision, we want to hear from you. Please consider applying for the position below.

If you are a motivated and passionate individual who shares our conviction that a better world is possible through improved nutrition, wants to leave the world a little better than they found it, and is looking to be part of a team with a clear vision, we want to hear from you. Please consider applying for the position below.

About the role

The Program Assistant (PA) will provide administrative, financial and programmatic support to the Child Survival portfolio based out of our Ottawa headquarters office. The Child Survival portfolio in the Programs unit works with our grant management and technical teams, alongside Corporate Services colleagues and field staff to support our Child Survival work across Asia and Africa. In this role you will :

· Assist staff in preparing all necessary documentation related to program activities including contracts, purchase orders, budget reallocations, project reports, and project summaries.

· Assist in preparation and processing of contracts, approval forms, drafting terms of reference (TOR), checking invoices, preparing payments, timely submission of reports and other follow-up action.

· Review budgets and track contract actuals. Maintain relevant entries on the contracts database and run reports/analyses as needed.

· Prepare and complete payment requisition forms for submission in liaison with the finance unit.

· Support regular review of internal operations/project management tools and processes, information management and support systems; suggest changes/improvement and update guidance documents as necessary. Liaise with program partners to help solve problems.

· Assist the portfolio with scheduling meetings. Record and draft notes or proceedings of meetings, conference calls, and events.

· Lead on the planning and management of events – including travel, venue bookings, and catering. Assist with the organization and logistics of conference calls, meetings, and workshops (internally and externally).

· Plan, organize and seek approval for travel of staff, travel itineraries, accommodation, visa, and any other logistical requirements.

· Support completion and review of expense claims and reports for staff. Oversee key document management including the management of internal web portals (on SharePoint).

For more detailed information about the role, please click on the attached Job Description

Requirements

About you

You will have a bachelor’s degree in nutrition, public health, international development and/or a related field, with at least 1 year of relevant office work experience in a program support, administration and reporting capacity with a development / non-profit sector.

You will come with a strong numeracy, data manipulation and analytical skills; and should be able to set up and manipulate complex excel documents; with Proficiency in MS Office software (Word, Excel, and PowerPoint, Planner and Teams)

You should be motivated to work with minimal supervision.

Fluency in English and French are required.

Benefits

What we offer

A competitive market pay, pension, professional development allowance, health & wellness allowance, health and dental benefits, four weeks of vacation (plus public holidays) and other leave, and flexible work hours. We offer a collaborative and engaging work environment.

Nutrition International is an equal opportunity employer. We celebrate diversity and are committed to an inclusive, equitable and accessible work environment. Upon request, accommodations due to a disability are available throughout the selection process.

Nutrition International upholds a zero-tolerance policy on sexual exploitation, abuse and harassment (SEAH). Following the principles of the Inter-Agency Misconduct Disclosure Scheme, reference checks will include safeguarding verifications with previous employers. By applying to this position, candidates acknowledge and consent to these reference checks being conducted with previous employers.

Selected candidates must have current legal entitlement to work in Canada. Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.

How to apply?

Nutrition International is committed to an inclusive, barrier-free work environment and encourages applications from all qualified individuals.

To apply please click on the ‘Apply for this job’ button to submit your application.

The closing date for receiving applications is June 28, 2026. Selected candidates must have current legal entitlement to work in Canada.

Kindly note that apart from the interviews, shortlisted candidates are also expected to complete written assessment, which will assigned during the recruitment process of this position.

We thank you for your interest, however only those selected for an interview will be contacted.