Program associate Jobs in Hamilton, ON

Unit Summary

The department of Diagnostic Services supports a high volume of diverse adult and pediatric patients and families, providing service within Radiology, CT Scan, MRI, Nuclear Medicine, Pet Scan and Ultrasound.

Position Summary

The secretary will provide clerical support to the Department Manager. The position may be required to support the Site Chief, Department Radiologists, Office Coordinator, Charge Technologists and other staff members within Diagnostic Services. The Secretary is also responsible for scheduling all administrative meetings and appointments and will be responsible for taking meeting minutes. (Travel may be required between sites). The Secretary may also be required to generate purchase requisitions, place supply orders, prepare job postings and additional HR supports as needed and preparation of research and publications. Additional responsibilities may include, photocopying, faxing, collection and distribution of mail.

Schedule Work Hours

Monday to Friday; days

This position is temporary until July 2026

Qualifications

1. Graduate of Community College Business Secretarial Program or equivalent
2. Minimum two years related office experience
3. Demonstrated expertise in minute-taking and transcription abilities
4. Proficient keyboarding skills (60 wpm)
5. Demonstrated proficient computer skills in word processing, spreadsheets and database systems (MS Access, MS Excel, MS Word, MS Powerpoint, Word Perfect, Windows 2000, Management Resource Tool, Adobe Creator)
6. Demonstrated effective problem-solving abilities
7. Demonstrated ability to appreciate confidential nature of the position
8. Demonstrated interest in new learning
9. Demonstrated ability to work on own initiative, organize and establish priorities and meet deadlines
10. Knowledge and experience with Human Resource processes preferred

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.