Program assistant Jobs in Norfolk, ON

Program Assistant

Tracking Code : req1871

Faculty / Department : Faculty of Health Sciences

Number of Positions : 1

Appointment Type : Full-Time Continuing

Hours of Work : 35 hours per week

Salary Range : Starting Salary, Step 1 $62,905

Posting Date : January 7, 2026

Closing Date : January 20, 2026 (7 : 00 pm EST)

Job Summary

This position provides comprehensive academic and administrative support for all programs within the Faculty of Health Sciences.

Nature of Work

This position reports to the Associate Dean, Undergraduate.

Key responsibilities include supporting program administration, coordinating administrative processes and submissions, curating content, and ensuring the timely dissemination of Faculty activities, achievements, and news across social media, the website, and other communication platforms.

Responsibilities & Accountability

Program Support

• Acts as a first point of contact for FHSc programs, responding to general inquiries and requests, triaging academic consideration documentation and connecting with appropriate personnel as required.
• Co-ordinates academic administrative processes for the Faculty – liaising with other departments as needed – including but not limited to transfer credit, change of program, re-admission, grade appeal, change of grade processes, degree audits, and final exam requirements.
• Coordinates the administration of the Academic Consideration process.
• Supports the Academic Misconduct process including filling out forms, gathering appropriate documentation, scheduling meetings with committees / students, and communication of findings.
• Organizes and maintains accurate, current, and important records of student information data.
• Assists with filling out forms, scheduling meetings, and communicating with students / instructors.

Communications / Marketing / Website / Social Media / Recruitment

Required Skills

Required Education

Required Experience

How to Apply

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until January 20, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https : / / ontariotechu.ca and which may be amended from time‑to‑time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and / or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist.

For more information about the university’s policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location : Oshawa, Ontario, Canada

Expected Start Date : 1 / 26 / 2026

#J-18808-Ljbffr