Assistant engineer • toronto on
Trevor Frances Recruitment has partnered with a highly respected, boutique family advisory and private wealth firm located in the heart of Toronto.Operating as the comprehensive "financial headquar... Show more
Medical Assistants (New graduates or final semester of post-sec school).Appletree Medical Group stands as Canada's most forward-thinking multi-disciplinary medical team, setting the standard in hea... Show more
University of Toronto Scarborough (UTSC).The University of Toronto Scarborough is a place of energy, enthusiasm and passion.Our commitment to inclusive excellence attracts the brightest learners, s... Show more
We are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic team in Toronto, Canada.In this full-time position, you will be responsible for a variety of ad... Show more
Our people are the heart and soul of our business, and we are on the hunt for talented, driven, and caring individuals to become a part of our Leadership Team.You will have the opportunity to lead ... Show more
NBCUniversal Global Distribution is responsible for the sales and distribution of NBCUniversal product to all forms of television and new media platforms in over 200 territories across the globe.Th... Show more
What your day to day will look like:.Lead by example through a customer-driven attitude by providing exceptional service;.Ensure that each employee delivers an incredible experience for our custome... Show more
RBC Dominion Securities located in downtown Toronto, ON is currently seeking an Administrative Assistant for a growing fast-paced IA team.The successful candidate will possess 2 to 3 years of indus... Show more
Seeking a House Assistant for a residence located in Toronto.The successful applicant will be responsible for maintaining the overall cleanliness and organization of the residence, alongside taking... Show more
University of Toronto Scarborough (UTSC).The University of Toronto Scarborough is a place of energy, enthusiasm and passion.Our commitment to inclusive excellence attracts the brightest learners, s... Show more
The Administrative Assistant is a key member of GS1 Canada’s team.Bringing a high degree of professionalism and discretion.The incumbent will play a key role in providing administrative support con... Show more
Calling all Administrative Assistants!!.This is for an Administrative Assistant role.The Administrative Assistant will be responsible for providing administrative and project coordination assista... Show more
The Baycrest Foundation inspires giving to shape the future of aging and brain health.It connects generosity with purpose by supporting research, care and education that improve the lives of older ... Show more
For Peoples Drug Mart at 2543 Danforth Ave.We have opportunities to join hard-working, energetic and reliable team.We're looking for talented colleagues who are passionate about providing an except... Show more
WELL Health Clinic Network Inc.WELL Health - Weston & Lawrence, Toronto, ON.WELL Health Technologies is an innovative technology-enabled healthcare company whose overarching objective is to positiv... Show more
Our client is a well-established and growing organization within the construction and infrastructure sector.With a strong reputation for delivering high-quality projects, they aremitted to excellen... Show more
This fully onsite role is ideal for a seasoned administrative professional with experience supporting senior executives in a fast-paced corporate environment where professionalism, discretion, and ... Show more
Assistant Manager — Launch Your Career Beyond Retail.Full-Time | Day Shifts Only | Paid Training | Career Growth Opportunities.Ready to step out of a standard retail job and into a career with real... Show more
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Computer and technology knowledge.Transportation/travel information.Public transportation is availa... Show more
General Accounting (firm level):.Support quarter-end accounting activities, including updating lead sheets, preparing and posting journal entries, and performing account analysis and reconciliation... Show more
Trevor Frances Recruitment has partnered with a highly respected, boutique family advisory and private wealth firm located in the heart of Toronto. Operating as the comprehensive "financial headquarters" for high-net-worth families, entrepreneurs, and multi-generational business owners, our client is known for providing deeply personalized, white-glove service. They specialize in holistic financial planning, tax efficiency, estate preservation, and philanthropic legacy planning.
This is an exceptional opportunity to join a tight-knit, collaborative team that treats clients like family and deeply values long-term relationships over quick transactions.
The Opportunity
We are seeking an organized, polished, and proactive Administrative Assistant to serve as the structural backbone of this boutique office.
This role is perfect for a classic administrative professional who possesses a genuine curiosity for the world of wealth management and private finance. Our client is looking for someone with outstanding core administrative skills who is eager to absorb the intricacies of high-net-worth asset coordination, estate planning, and family office stewardship.
Key Responsibilities
Client Relationship Support: Act as the warm, professional first point of contact for affluent clients, coordinating inquiries and ensuring exceptional communication across phone and email.
Calendar & Schedule Coordination: Masterfully manage executive calendars, schedule complex client reviews, coordinate internal meetings, and keep the advisory team aligned on deadlines.
Meeting Preparation: Compile client materials, organize files, and assist in preparing clean presentations or data overviews prior to advisor consultations.
Data & File Architecture: Maintain impeccable digital and physical filing structures, ensuring strict confidentiality regarding sensitive financial records and family histories.
Boutique Office Management: Handle essential office logistics, including processing mail, ordering supplies, maintaining client tracking sheets, and interfacing with external vendors.
Industry Learning: Proactively observe client cycles, ask questions, and build a foundational knowledge of wills, trusts, corporate structures, and holistic wealth strategies.
Qualifications & Attributes
Experience: 2+ years of professional administrative or office support experience (experience in a boutique law firm, real estate office, accounting firm, or other professional services is a strong asset).
Financial Curiosity: A genuine eagerness to lean into the wealth management world. You value personal finance and want an immersive vantage point to learn the private wealth ecosystem.
Meticulous Eye for Detail: High-net-worth administration requires flawless data entry, careful editing, and a systematic approach to paperwork.
Discretion and Integrity: Utmost respect for privacy and a strong commitment to maintaining total confidentiality regarding client wealth.
Technical Savvy: Highly proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new cloud-based CRMs or tracking software.
Refined Communication: Exceptional written and verbal communication skills suited for interacting comfortably with established business leaders and high-earning professionals.
How to Apply
If you are a high-execution administrative professional looking to build a meaningful career pathway within a high-stakes, rewarding industry, we want to hear from you. Please submit your resume and a brief cover letter outlining why this specific industry excites you.
Trevor Frances Recruitment is an equal opportunity recruitment partner. All applications will be reviewed in strict confidence. Only candidates selected for an interview will be contacted.
