Admin assistant Jobs in Rosemere, QC

Executive Assistant to the President

We are looking for an experienced and proactive Executive Assistant to support our President. This key role requires a highly organized and discreet individual with excellent communication skills, capable of managing diverse priorities in a dynamic environment.

Justification for Language Requirements
Our client operates both across Canada and internationally. The company takes all reasonable measures to limit the number of positions in Quebec that require knowledge of a language other than French, requiring it only when necessary and when existing bilingual employees are unable to fulfill these duties.

Based on an assessment conducted by our client, it has been determined that this position requires candidates to communicate in English (both orally and in writing). Specifically, this role will require the employee to communicate with English-speaking clients, partners, and employees located outside of Quebec.

Advantages
Employment Conditions
Work Arrangement: Hybrid, based in Laval.

Salary: Competitive salary starting at $80,000 annually, commensurate with experience.

Comprehensive Benefits Package: Including full insurance coverage, retirement plan (RRSP), sick leave, and personal days

Responsibilities
Key Responsibilities
Calendar Management & Coordination: Manage and optimize the President’s complex schedule, including planning and coordinating meetings, conference calls, and events.

Travel Coordination: Plan and organize all aspects of business travel (flights, accommodation, transportation), ensuring efficiency and comfort.

Support for Personal & Community Engagements: Oversee and coordinate the President’s family and community commitments, ensuring seamless integration with professional responsibilities.

Administrative Management: Handle correspondence, prepare documents, conduct research, manage filing systems, and ensure the follow-up of daily administrative tasks.

External Relations: Coordinate and manage interactions with external partners, stakeholders, and clients, ensuring smooth and professional communication.

Meeting Preparation: Compile and prepare all necessary meeting materials, draft minutes, and ensure the follow-up of action items.

Confidentiality: Handle sensitive information with the utmost discretion and professional integrity.

Qualifications
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Required Qualifications
Experience: Significant experience in an Executive Assistant role supporting senior management.

Language Proficiency: Full professional fluency in both French and English (oral and written).

Organizational Skills: Excellent organizational, planning, and time-management skills.

Autonomy: Demonstrated ability to work independently and take initiative.

Professionalism: A high degree of discretion, confidentiality, and professional integrity.

Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Multitasking: Ability to manage multiple priorities simultaneously and work effectively under pressure.

Summary
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How to Apply
Are you interested in this opportunity based in Laval? Here is how to apply:

Please send your CV to the following address:
caroline.riouxcloutier@randstad.ca

We will carefully review your application and contact you promptly with further details if your profile matches the requirements of the position.

To discuss this role further, you can reach Caroline at any time at: 450-682-0505 or by email.

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.