Admin assistant Jobs in Chestermere, AB

About the Calgary Stampede!

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

Position Summary

The Administrative Assistant is a member of the Food & Beverage Team, responsible for administrative support and to ensure that matters are attended to in an effective and efficient manner. This position is the face of the Food & Beverage Team and will support the F&B Retail team with payroll, employee scheduling, employee correspondence, office process development for Stampede 2026.

Responsibilities

Responsibilities of this role include, but are not limited to:

• Reception: answers phones and emails
• Provide administrative support services to the Food & Beverage team including data entry, payroll, reports, invoicing, client requests and other general administrative duties
• Employee follow up on missed shifts, required training, documentation
• Create and maintain business documents using Word, Excel, and Publisher
• Maintain customer and event database
• Order office supplies and maintain equipment
• Mail distribution
• Deliver the highest standards of customer service and excellent interpersonal skills
• Other duties as assigned

Qualifications

The ideal candidate will be reliable, highly motivated, proactive, energetic and have the ability to multi-task. He/she will have excellent telephone decorum and a positive customer service attitude as well as the following:

• Attention to detail and a high level of accuracy
• Able to work independently and within a team environment
• At least two years of office experience
• At least one year of hospitality experience, preferably in food and beverage
• Able to deal with a fast-paced environment and tight deadlines
• Intermediate to expert level computer skills in MS Word, Excel, PowerPoint, Publisher and Outlook
• Minimum typing speed of 45 words per minute
• Experience with Momentus is an asset
• Experience with UKG is an asset
• Experience dealing with a high volume of email and phone calls is an asset
• A college diploma or university degree would be an asset.

Benefits

The Calgary Stampede offers a unique and exciting work environment, an excellent total compensation package and the opportunity for advancement and employee training.

To Apply

To apply, please submit your resume.

All applicants are thanked in advance and advised that only those selected for interviews will be contacted.