Representative Jobs in Oakville, ON

OPPORTUNITY

We are seeking a highly organized and detail-oriented Commercial Leasing Representative to support and execute leasing activities across a diverse portfolio of industrial, office, and retail assets. This role combines transactional leasing support with front-line leasing responsibilities and requires strong market knowledge, analytical skills, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will play an integral support role in marketing available space, supporting negotiations, preparing lease documentation, and coordinating closely with ownership, property management, brokers, and legal counsel.

KEY RESPONSIBILITIES

Leasing & Transaction Support

• Support leasing activities from initial inquiry through deal completion, including tours, proposals, offers to lease, waivers, amendments, and renewals
• Draft and coordinate Offers to Lease, commission agreements, waivers, amendments, and related leasing documentation with accuracy and attention to detail
• Assist in negotiations by preparing deal summaries, comparative analyses, and market intelligence
• Coordinate execution of leasing documentation and ensure timely follow-up on conditions and deliverables

Leasing Representative Functions

• Market available space and liaise with brokers, tenants, and prospective tenants
• Conduct property tours independently or alongside senior leasing team members
• Maintain strong relationships with brokerage community and tenants
• Track leads, deals, and pipeline activity and provide regular reporting

Coordination & Administration

• Act as a key point of contact between leasing, property management, legal, and asset management teams
• Maintain accurate leasing files, databases, and CRM systems
• Assist with preparation of marketing materials, availability listings, and market reports
• Ensure lease data is accurately recorded and communicated internally

Requirements

• 2+ years of experience in commercial real estate leasing, brokerage, or leasing coordination
• Experience working with industrial, office, and/or retail assets
• Strong understanding of leasing transactions, documentation, and deal flow
• Proven ability to draft Offers to Lease, waivers, and related leasing documents
• Exceptional attention to detail and organizational skills
• Ability to manage multiple transactions and deadlines simultaneously
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Excel, Word, Outlook); CRM experience an asset
• Demonstrated experience using Excel for data analysis, tracking, and reporting, with the ability to organize, interpret, and present information accurately and efficiently.
• Valid Ontario real estate license is an asset, but not required

Assets (Preferred Qualifications)

• Strong knowledge of the GTA West market (including Mississauga, Oakville, Burlington, and surrounding areas)
• Brokerage experience or direct exposure to the brokerage community
• Experience working with institutional or portfolio landlords
• Familiarity with market leasing metrics, comparables, and deal structures
• Experience with Yardi and Deal Manager (CommercialCafe) considered a strong asset

Personal Attributes

• Self-motivated, proactive, and accountable
• Detail-oriented with a strong sense of ownership
• Professional, collaborative, and solutions-focused
• Comfortable working independently while supporting a broader leasing team

CORE COMPETENCIES

• Being Authentic –Inspiring trust and being courageous.
• Focusing on Performance –Being accountable and driving results.
• Understanding Stakeholders – Knowing the needs of those who rely on you.
• Building Effective Relationships – Collaboration and communication.

LOCATION

[Oakville – 4-5 days in office]

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.

PAY RANGE

The expected base pay range for this position is:

$60,000.00 - $80,000.00