Project coordinator Jobs in Vaughan, ON

Our client is a premier, engineering-led ICI General Contractor headquartered in Woodbridge, ON, specializing in large-scale, complex institutional and commercial new-build projects across the Greater Toronto Area (GTA). Known for delivering high-profile, community-focused developments ($5M to $80M+)—including state-of-the-art recreation centers, educational facilities, and municipal infrastructure—they pride themselves on operational excellence, strong trade relationships, and sustainable building practices. They are currently seeking an experienced ICI Project Manager to take full-cycle ownership of major projects from conception to final handover.

Advantages
● Competitive base salary package aligned with senior-level experience
● Comprehensive Benefits package after 3 months
● Generous RRSP Matching program
● Paid vacation package
● Exceptional mentorship under senior construction professionals and P.Eng leadership
● Clear path for upward advancement into Assistant Project Manager and Project Manager roles
● High-visibility, flagship institutional projects across the GTA

Responsibilities
Technical Documentation & Submittal Processing:
● Administer the end-to-end document control workflow via Procore, managing all RFIs, submittals, product data, material samples, and shop drawings.
● Review shop drawings and technical submittals prior to consultant distribution to verify compliance with structural, mechanical, and architectural specs.
● Maintain up-to-date, red-lined as-built drawings, drawing logs, and site specification books for field and office accessibility.

Cost Control & Financial Administration:
● Assist the Project Manager with compiling monthly client progress billing packages, trade pay applications, and line-item invoice verification.
Track, log, and process change notices, change orders, and side agreements, maintaining an up-to-date log of potential cost impacts.
● Monitor cash allowance accounts, testing/inspection budgets, and contingency logs.

Site & Operations Support:
● Act as the daily operational conduit between office project management and field site teams, helping resolve site instructions, conflicts, and material shortages.
● Organize, schedule, and track third-party testing agencies (concrete, soils, steel inspection, air balance) and municipal inspection milestones.
● Attend weekly project meetings with clients, consultants, and subtrades, taking meticulous minutes and driving accountability on action items.

Procurement & Closeout Logistics:
● Support subtrade tender calls by distributing bid packages, preparing scope comparison sheets, and tracking bid submissions.
● Manage project closeout tasks: gather standard operation/maintenance (O&M) manuals, warranties, commissioning reports, and spare parts lists to achieve early sign-offs.

Qualifications
● 3+ to 5 years of construction coordination experience in the Ontario ICI sector.
● Post-secondary education in Civil Engineering, Architectural Technology, or Construction Management from a Canadian institution.
● Experience working on multi-trade institutional projects (arenas, community centers, schools, libraries, public housing).
● Working knowledge of Procore, Jonas, MS Project, and AutoCAD/Bluebeam.
● Active or in-progress Gold Seal Intern or LEED AP designation is a highly valued.
● Excellent organizational skills, detail orientation, and clear written/verbal communication skills.

Summary
If you are an accomplished ICI Project Manager looking to lead impactful, large-scale community and institutional developments with an industry-leading General Contractor, please apply directly or email your resume to parveen.sandhu@randstad.ca. Please note that only qualified applicants will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.