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Program administrator Jobs in Halifax, NS

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Program administrator • halifax ns

Last updated: 5 days ago

Career College Programs Administrator

Oxford International Education GroupHalifax, Nova Scotia, CA
Full-time
Quick Apply

The Career College Program Administrator provides comprehensive administrative and compliance support to the academic programs, with a strong emphasis on placement coordination, documentation manag... Show more

Sr. Staff Technical Program Manager

Rayleigh Solar TechDartmouth, NS, CA
Permanent

Are you passionate about accelerating deep-tech innovation through world-class execution? Do you love driving clarity, alignment, and momentum across complex, fast-paced engineering programs? Join ... Show more

Diesel Truck Technician/Mechanic II (3rd-5th Year Apprentice Program)

PenskeDartmouth, NS, CA
CA$31.00 hourly
Full-time

Location: 100 Thornhill Dr Dartmouth, NS, B3B 1S3.Shift: Monday to Thursday 3pm to 11:30pm Friday 1pm to 9:30pm.Shift Premium: 2nd Shift ($3) 3rd Shift ($4) Weekend ($3).EXPERIENCED TRUCK MECHANIC'... Show more

Graduate Program Administrator – Sobey School of Business

Saint Mary’s UniversityHalifax, NS, CA
CA$54,107.00 yearly
Full-time +1

Date Posted: November 4, 2025Posting Deadline: November 18, 2025Department: Sobey School of BusinessType of Employment: Permanent, Full TimeGroup Affiliation: APC Group, Group 4 ($54,107 - $69,... Show more

Electrical Safety Program Manager

Halifax WaterHalifax, NS, CA
Permanent

Halifax Water is hiring an Electrical Safety Program Manager as we continue to expand and advance our Environment, Health & Safety Team.What the Environment, Health & Safety Team do... Show more

Psychologist (PhD) - East Coast Forensic Program - Mental Health & Addictions

Nova Scotia Health and IWK HealthDartmouth, Nova, CA
Full-time +1

Click here to apply as an internal applicant.Location: Central Zone, East Coast Forensic Hospital  .Department: MHA CZ ECFH Psychology.Type of Employment: Permanent Hourly FT (100%) x 1 .Union: NSG... Show more

Property Administrator

Administrative StaffingBedford, NS
Full-time +1

Our client, a respected property management organization based in.Key Responsibilities for the Job:.Provide comprehensive administrative and office support to operations and management teams.Manage... Show more

Estate Administrator

0000050339 Royal Trust Corporation of CanadaHALIFAX, Nova Scotia, Canada
Full-time

Join our growing RBC Royal Trust team! As part of the Royal Trust group, as the Estate Administrator you will provide timely and accurate support to our valued clients in respect to all aspects of ... Show more

Program Coordinator, Women Unlimited (DESIGNATED)

Nova Scotia Community CollegeDartmouth, NS, CA
Full-time

Reporting to the Women Unlimited Program Director, the Program Coordinator's primary focus is the overall coordination of the Women Unlimited Career Exploration Program (CEP) and implementing the f... Show more

Program Manager

Leonardo DRSBedford, Nova Scotia, CA
Full-time

Reporting to the Senior Director - Line of Business Lead, the Program Manager is responsible to coordinate and monitor the design, development and testing of switch-mode power conversion equipment.... Show more

Construction Contract Administrator

StantecDartmouth, NS
Full-time

Stantec Buildings is on a mission to become the world’s leading integrated design practice.Our architects, engineers, interior designers, sustainability specialists, and technologists are passionat... Show more

Associate Producer, Indigenous Pathways Program, Halifax (English Services) (On-Site)

CBC/Radio-CanadaHalifax, NS
Full-time +1

Associate Producer, Indigenous Pathways Program, Halifax (English Services) (On-Site).Temporary Long-Term (Fixed Term).Position Language Requirement:.English (Reading), English (Speaking), English ... Show more

Estate Administrator

Royal Bank of Canada>HALIFAX, Canada
Full-time

Join our growing RBC Royal Trust team! As part of the Royal Trust group, as the Estate Administrator you will provide timely and accurate support to our valued clients in respect to all aspects of ... Show more

Management Development Program - Atlantic Plumbing - New Graduates

EMCO CorporationHalifax, Nova Scotia, Canada
Full-time

Base Salary - $52,500 + Profit Sharing.We are currently seeking new or recent graduates to join our .Management Development Program.This is a full-time, salaried position with a comprehen... Show more

Psychologist (PhD) - East Coast Forensic Program - Mental Health & Addictions

Nova Scotia Health AuthorityDartmouth, Nova, CA
Full-time +1

Click here to apply as an internal applicant.Location: Central Zone, East Coast Forensic Hospital  .Department: MHA CZ ECFH Psychology.Type of Employment: Permanent Hourly FT (100%) x 1 .Union: NSG... Show more

Program Manager

The Government of Nova ScotiaHALIFAX, NS, CA
Full-time +1

Cyber Security & Digital Solutions.Jul-26  (Applications are accepted until 11:59 PM Atlantic Time).Our mission is to redefine how Nova Scotians engage with government by creating accessible, r... Show more

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Career College Programs Administrator

Career College Programs Administrator

Oxford International Education GroupHalifax, Nova Scotia, CA
6 days ago
Job type
  • Full-time
  • Quick Apply
Job description

Description

Job Purpose

The Career College Program Administrator provides comprehensive administrative and compliance support to the academic programs, with a strong emphasis on placement coordination, documentation management and exam administration. This role ensures all academic, placement, and exam processes run smoothly and meet provincial and institutional requirements. The Administrator supports students, instructors, and external partners through accurate record-keeping, clear communication, and efficient coordination of program(s) activities.

Main Duties and Responsibilities

Placement Coordination

  • Lead administration of all clinical placements/practicums, including scheduling a year in advance.
  • Track and verify student placement prerequisites (immunizations, CRC/VSC, certifications, attendance, checklists).
  • Maintain placement records, forms, evaluation tools, and documentation.
  • Review placement hours, competencies, and assessments to ensure program compliance.
  • Support orientations, preparation sessions, and student registration.
  • Assist with resolving placement-related administrative issues and maintaining partner-facility relationships.

Academic & Program Compliance

  • Organize and maintain accurate, secure program documentation.
  • Support LMS registration and monitor instructor compliance with documentation and grading timelines.
  • Prepare and update materials for audits, reviews, and accreditation.
  • Maintain academic folders, rosters, checklists, and compliance trackers.
  • Manage academic records (attendance, progression, placement documentation, exam results).
  • Register students for provincial exams and ensure all requirements and documentation are complete.

Grade Verification & Records Management

  • Review and verify grades for accuracy and alignment with institutional policies.
  • Ensure instructors submit complete grading documentation; follow up on discrepancies.
  • Enter and reconcile grades in the student information system.
  • Maintain secure grade records, competency documents, and assessment archives.
  • Prepare grade-related materials for audits and regulatory reviews, ensuring adherence to retention and provincial standards.

Person Specifications

Legal status
  • Eligibility to work in Canada or the US
  • Clear background or criminal record check

Qualifications
  • Diploma or degree in Office Administration, Education/Healthcare Administration, Business Administration, or related field.
  • Experience in academic program administration or placement coordination (preferred).
  • Strong understanding of compliance and documentation standards.

Experience and knowledge
  • Excellent communication, organizational, and problem-solving skills.
  • Proficiency with MS Office and digital document management systems.
  • Ability to multitask, meet deadlines, and support diverse student groups.
  • Understanding and use of HSPNET (preferred).
  • Understanding and use of LMS (preferred).

Skills and Abilities
  • High attention to detail and accuracy.
  • Strong interpersonal and professional communication skills.
  • Ability to work independently while supporting a multi-stakeholder environment.
  • Solid record-keeping and organizational skills.


Disclaimer

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.

As part of our recruitment process, we use AI-enabled technology to assist with tasks such as application screening and process administration. These tools are designed to support fairness and consistency, and human reviewers make all final decisions.

Oxford International is committed to safeguarding and promoting the welfare of children. Recruitment checks, including checks with past employees, are undertaken in accordance with our Recruitment and Selection policy.

Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status

If you require accommodations at any point during the application or hiring process, please contact nahr@oxfordinternational.com


We reserve the right to close this vacancy earlier than the advertised closing date should we receive a high volume of suitable applications. We therefore encourage interested candidates to apply as early as possible.


Oxford International Education Group is a renowned institution dedicated to providing exceptional educational experiences to international students. With a global presence and a commitment to academic excellence, we strive to empower students to achieve their full potential and thrive in a dynamic, interconnected world. We are proud of our culture and have recently been officially certified as a Great Place to Work ©!