Program administrator Offres d'emploi - Halifax, NS

Job Summary

Dalhousie University’s Faculty of Engineering (FoE) is a research-intensive Faculty that thrives on research excellence, strategic partnerships, and stakeholder engagement. Reporting to the Director, Finance and Administration, the Administrator is responsible for the effective and efficient management of administrative functions within the departments of Mechanical, Civil and Resource, and Process Engineering and Applied Science Engineering, supporting the departments’ teaching and research activities.

Key Responsibilities

• Manage student supports and daily operations within departments to enable workflow of services provided to teaching, academic programs, and research activities.
• Work closely with administrative staff and support units across the university to support students and student planning.
• Manage departmental operating and special purpose accounts. Control expenditures, analyze variances and advise on budgetary implications.
• Work with department heads and director to develop and implement departments’ multi-year expenditure plans. Manage cost recovery endeavours of the departments.
• Serve as primary resource for departments on HR policies and processes. Manage the departments’ administrative staff including hiring, performance feedback, and supervision.
• Manage the implementation of special projects. This includes developing and monitoring tracking and delivery systems for accreditation requirements.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in a relevant field with approximately three to five years’ related experience (or equivalent combination of training and experience).
• Strong financial and personnel skills including previous budget management and supervisory experience.
• Excellent communication (verbal and written) and interpersonal skills.
• Demonstrated organizational skills, initiative and the ability to work both independently and in a team environment.
• Strong computer skills, including MSExcel, MSWord, data storage, and project management software.

Assets

• Experience in a university setting and/or experience in academic program administration.
• Experience supervising unionized staff.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s and competencies, in particular:

- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.