Inventory controller Jobs in Whitby, ON

About the Opportunity
Our client, a well-established manufacturing company, is seeking a detail-oriented Production and Inventory Coordinator to join their team. In this role, you will manage production jobs within the company's ERP system, maintain accurate inventory records, and support manufacturing cost analysis and reporting. Working closely with Production, Purchasing, Engineering, and Finance teams, you will help ensure the accuracy of production transactions, inventory integrity, standard costing, and variance analysis, while identifying opportunities to improve processes and operational efficiency.

Production Job Management

• Plan, release, and monitor production work orders to ensure timely execution and alignment with demand and capacity
• Ensure all work orders contain the correct product design, material requirements, and customer specifications for each customized order
• Collaborate with design or engineering teams to ensure all custom features are accurately reflected in the work order
• Collaborate with Production and Engineering teams to resolve errors in Bills of Material and technical drawings
• Track and analyze labour hours against work orders, identifying inefficiencies and variances from standards or budgets
• Review and close production jobs by ensuring all labor, material consumption, scrap, and completed quantities are accurately recorded in the ERP system
• Investigate and resolve production transaction discrepancies, ensuring inventory accuracy and costing integrity
• Collaborate with the Production team to ensure timely and accurate reporting of manufacturing activities
• Develop reports and dashboards on inventory, cost trends, work order performance, and labour efficiency

Inventory Management

• Manage and maintain inventory levels for raw materials, WIP (Work-in-Progress), and finished goods
• Set up and maintain part master data for all locations and sites
• Create and manage warehouse bin locations to ensure efficient storage, retrieval, and stock accuracy
• Configure and maintain minimum and maximum inventory levels (Min/Max settings) to optimize replenishment and prevent stockouts
• Perform ABC inventory analysis to classify items based on value and usage, improving inventory control and cycle counting
• Identify and manage slow-moving, excess, and obsolete inventory, recommending corrective actions to reduce carrying costs
• Monitor inventory transactions, including receipts, issues, transfers, and adjustments, ensuring ERP system accuracy
• Conduct cycle counts and annual physical inventories, investigating and resolving inventory discrepancies
• Analyze inventory trends, usage patterns, and demand forecasts to optimize stock levels
• Generate inventory performance reports, including inventory accuracy, turnover, stock valuation, and aging reports
• Continuously identify opportunities to improve warehouse organization, inventory accuracy, and operational efficiency

Manufacturing Cost Management

• Calculate and analyze product standard costs and variances
• Prepare monthly cost reports and support financial close activities
• Identify cost-saving opportunities and process improvements

About You

• Bachelor's degree or Diploma in Supply Chain or a related field
• 2–3 years of experience in a manufacturing environment
• Experience with inventory management principles, cycle counting, and stock reconciliation in manufacturing environments using an ERP system
• Experience in manufacturing and production planning
• Knowledge of ERP systems such as Epicor or Visual is an asset

Skills:

• Strong analytical and problem-solving abilities
• Advanced Microsoft Excel skills (PivotTables, VLOOKUP/XLOOKUP, charts required)
• Attention to detail and strong organizational skills
• Good communication and cross-functional collaboration

Pay Range
$67,500 - $72,500 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 484609
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.