Administration Jobs in Toronto, ON

Date Posted: 11/12/2026
Req ID: 51007
Faculty/Division: VP - Research
Department: Innovations & Partnerships Office
Campus: St. George (Downtown Toronto)
Position Number: 00049482
Existing Vacancy: Yes

Description:

About us:

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possibleso that our researchers, innovators and learners can do what they do best - advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversight andaccountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

Your opportunity:

Based within the Innovations and Partnerships team, you will support faculty members and academic administrators in the administration of research grants and the review of non-funded agreements, as well as MITACs proposals and agreements. The RPAfollows established business processes within the Innovations & Partnerships Office (IPO) that support the administration of research proposals and account setup, exchanges information with external partners, and ensures template agreements are in place with external partners for non-funded agreements and MITACs grants. The RPA is required to set-up restricted research funds according to agreed upon sponsor terms and conditions and follows business protocols established within the division of the Vice President, Research and Innovation (VPRI) for research account administration including releasing or holding funds according to internal and external compliance requirements.

Your responsibilities will include:

• Settling the terms of research funding agreements
• Interpreting and applying University and sponsor policies to independently determine research compliance
• Coordinating and guiding applicants through various phases of the research funding application process
• Acting as the primary contact for enquiries pertaining to funding opportunities as well as pre and post award matters
• Overseeing the establishment and release of research funds
• Verifying research funding proposals are complete, accurate and adhere to Sponsor guidelines and University policies and guidelines
• Analyzing and recommending research agreements for institutional sign-off
• Advising on pre and post award research administration providingoptions and solutions

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years' relevant experience in research administration in an Academic or Health Care setting or comparable environment
• Experience with pre and post award administration or equivalent
• Demonstrated ability to apply knowledge of research and financial policies and procedures, research and financial systems
• Strong computer skills including ability to work with a broad range of internal and external information system tools and electronic processing systems including spreadsheets, databases, and sponsor-based electronic systems
• Excellent attention to detail; strong administrative and records management skills
• Excellent interpersonal skills and strong level of client/customer service
• Demonstrated ability to coordinate timely flow of information with regards research agreements
• Strong organizational and time management skills
• Excellent communication skills, both verbal and written

Assets (Nonessential):

• Prior experience working with Federal Granting Agency (i.e Tri-Council /Mitacs) and private sector partners

To be successful in this role you will be:

• Accountable
• Efficient
• Multi-tasker
• Organized
• Problem solver
• Team player

Closing Date: 11/20/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term This is a TERM role ending May 2027.
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $89,794 with an annual step progression to a maximum of $114,832. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Research Administration & Teaching
Divisional HR Office Email: cahrs.recruitment@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.