Document Controller - Construction

EBCInc. is seeking a Document Controller for work in Vancouver and theLower Mainland of BritishColumbia. This position has an anticipated start date of Summer2024.

OurCenter of Expertise and Major Projects division brings together theexceptional expertise and remarkable achievements of our Buildingand Civil & Mining divisions.

This new entity embodies ourpassion for excellence in the construction and delivery of majorinfrastructure projects for more than 50 years.

Our seasoned teamof engineers project managers and specialists continue to pushboundaries and deliver projects that shape our communities and pavethe way for a brightfuture.

Weput innovation and collaboration at the heart of our achievementsalways respecting the highest industry and environmental standards.

Our commitment to quality and the wellbeing of our communitiesinspires us to push the boundaries every day. Our reputation forexcellence and commitment will continue to shine through newprojects and leave a lasting imprint on the major projectslandscape acrossCanada.

Togetherwe will build a future with a majestic and lastinglegacy.

Underthe supervision of the Director of Project Services the DocumentController performs various works to ensure integrated documentmanagement (IDM) preservation protection dissemination and researchof information in accordance with policies procedures laws andstandards governing document management mainly for engineeringdocumentation.

The Document Controller may also be called upon tocarry out similar tasks within the framework of other majorprojects of thecompany.

Theresponsibilities of the Document Controllerinclude :

• Performanceof various activities necessary for integrated document management(classification filing indexing assembly entry traceabilityregistration digitization quality control transfer archivingdestruction etc.
• mainly for documentation (digital and paper) oftheproject;
• Ensuringthe maintenance and application of the system of classificationinventory indexing and conservation of data according to theprocedures policies and laws in force and participates in itsimprovement;
• Analyzingin collaboration with the document management and access toinformation advisor documents containing complex and unusualproblems and participates in the development of solutionelements;
• Assistingemployees in using the document management tools made available tothem and in applying preestablished standards andprocedures;
• Carryingout research identification and coding in order to respond torequests;
• Maintaininguptodate knowledge of the laws and standards governing archives tostay on the lookout for new working methods and new tools inintegrated documentmanagement;
• Preparingassembling and scanning documents asneeded;
• Generatingtransmissions and reception of documentation to internal andexternalparties;

Incollaboration with the document management team the DocumentController mayalso :

• Carryout various followups to ensure the application and compliance withthe deadlines required by the laws in force in particular theArchives Act the Act respecting access to documents held by publicbodies and the protection of personal informationetc.;
• Planand coordinate the disposal and transfer of documents according tothe current retentionschedule;
• Performall other related tasks at the request of his immediatesuperior.

Requirements

• Universitydegree in Archiving Document Management or Digital InformationManagement;
• 35years of experience in document management or in the field ofarchives;
• Relevantexperience in construction is considered anasset;
• Relevantexperience in managing engineering project documents is consideredanasset;
• Goodknowledge of laws and standards governingarchives;
• Excellentcommand of Microsoft Office Suite and applicablesoftware;
• Knowledgeof BIM 360 software is anasset;
• Generalknowledge of engineering and project managementdocuments.

Skillsand Attitudes Required / Competencies

• Strongorganizational skills with the ability to multitask;
• Analyticalmind;
• Autonomyand attention todetail;
• Demonstratesinitiative rigor andintegrity;
• Abilityto act quickly andefficiently;
• DiscretionandProfessionalism;
• Excellentcommunicationskills;
• Responsibleandhonest;
• Structuredandmethodical;
• Teamwork.

Benefits

• Competitivesalary;
• 4weeks of annualvacation;
• Flexiblegroup insurance program uponentry;
• GroupRRSP with employer contribution to a Deferred ProfitSharing Plan(DPSP);
• 24houraccess to a virtual doctor(telemedicine);
• Trainingand developmentprograms;
• Employeeassistanceprogram;
• Activesocial club and health and wellnesscommittee;
• Diverseinnovative and stimulatingenvironment;
• Acompany built on values of respect integrity and a job welldone;
• Firmrecognized as one of Canada s Best ManagedCompanies.
• University degree in Archiving, Document Management, or DigitalInformation Management; 3-5 years of experience in documentmanagement or in the field of archives;
• Relevant experience inconstruction is considered an asset; Relevant experience inmanaging engineering project documents is considered an asset;
• Goodknowledge of laws and standards governing archives; Excellentcommand of Microsoft Office Suite, and applicable software;
• Knowledge of BIM 360 software is an asset; General knowledge ofengineering and project management documents. Skills and AttitudesRequired / Competencies Strong organizational skills with theability to multi-task;
• Analytical mind; Autonomy and attention todetail; Demonstrates initiative, rigor, and integrity; Ability toact quickly and efficiently;

Discretion and Professionalism;Excellent communication skills; Responsible and honest; Structuredand methodical; Teamwork.