Study coordinator Jobs in Kingston, ON

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Job Summary

The Marathon of Hope Cancer Centres Network (MOHCCN) is an unprecedented collaboration led by the Terry Fox Research Institute and supported by the Government of Canada that unites the country’s top cancer hospitals and research centres to create the Team Canada of Cancer Research. Just like Terry’s Marathon of Hope united Canadians with the dream to end cancer, MOHCCN aims to unite our cancer researchers to pursue that same goal with precision medicine. The Sinclair Cancer Research Institute is looking for a dedicated and experienced Project Manager to join our team. The Project Manager will lead the planning, coordination, and execution of MOHCCN Kingston-related research activities under the direction of the Principal Investigator (PI).
This role involves full-cycle project management, including protocol oversight, stakeholder coordination, regulatory compliance, logistics, and reporting. The incumbent serves as the primary liaison between the research team and hospital/university personnel, ensuring that study milestones and quality standards are met on time and within scope. This Project Manager will use strategic thinking to coordinate complex, multi-disciplinary research efforts in precision oncology.
The position operates out of Kingston Health Sciences Centre – Kingston General Hospital, with occasional travel to Hotel Dieu Hospital.
The schedule for this position requires the incumbent to work flexible hours, as required. The position will require the occasional early morning or evenings.

Job Description

KEY RESPONSIBILITIES:
Project Planning & Execution
• Lead and manage the end-to-end execution of research projects within the MOHCCN portfolio.
• Develop detailed project plans, timelines, and resource allocations.
• Oversee recruitment, screening, consent, and data/sample collection in accordance with research protocols.
• Identify and mitigate risks; design and optimize protocols as needed.
• Ensure project design and execution aligns with national standards and protocols set by or acceptable to MOHCCN.
• Coordinate with bioinformatics, pathology, genomics and clinical teams to integrate diverse data streams.

Stakeholder Management
• Serve as the key contact for internal teams, collaborators, clinical staff, and external partners.
• Facilitate regular project meetings, status updates, and communication across all stakeholders.
• Ensure alignment with institutional, provincial, and national research standards.
• Draft high-quality written materials, including lay summaries, briefing notes and newsletter content for internal and external audiences to promote awareness of MOHCCN activities.
• Support public-facing communications in collaboration with hospital and university communications offices.
• Cultivate strong relationships with clinical and research teams across Kingston Health Sciences Centre, Queen’s University and the national MOHCCN nodes.

Compliance & Reporting
• Ensure adherence to ethics approvals, GCP, Division 5, TCPS2, and institutional SOPs.
• Prepare and submit progress and financial reports to funding agencies (quarterly/annually).
• Maintain accurate and up-to-date study documentation and regulatory binders.

Operational Oversight
• Plan and manage all logistical aspects of study implementation, including participant identification, recruitment, screening, enrollment, informed consent, data collection, and biological sample collection.
• Understand and adhere to best practices in biospecimen chain-of-custody (proper labeling, handling, and transport).
• Coordinate activities at multiple hospital sites (primarily Kingston General Hospital; occasional travel to Hotel Dieu Hospital).
• Perform basic lab prep tasks (e.g., centrifugation) as needed.
• Work closely with lab personnel and data scientists to support integrated biospecimen and clinical data workflows.

Team & Resource Management
• Provide guidance and oversight to junior research staff, students, or volunteers.
• Support team development through mentorship and knowledge sharing.
• Contribute to continuous process improvement and efficiency. Encourage a culture of collaboration, continuous learning and shared problem-solving.

REQUIRED QUALIFICATIONS:
• Master’s degree in a relevant field or combination of related education and experience. Training in genetics or cancer biology is an asset.
• Minimum 5 years of previous experience in project management or clinical trial coordination in a healthcare setting.
• Experience with human participants research, ethics protocols, and data privacy practices.
• Experience managing projects in an academic hospital or research network setting, ideally within oncology or personalized medicine.

• Certification in GCP, Division 5, and TCPS 2 Core Training.
• Training in biohazard handling, human specimens, and transportation of dangerous good course.
• Knowledge of laboratory procedures and clinical workflows.
• Project Management certification (e.g., PMP) is considered an asset.
• Experience coordinating across multi-stakeholder groups (e.g. pathology, oncology, surgery, informatics, patient partners) is strongly preferred.

SPECIAL SKILLS:
• Demonstrate cultural sensitivity and inclusiveness in working with diverse patient and research populations.
• Strong leadership and organizational skills with the ability to manage multiple projects and competing priorities.
• Strong interpersonal skills, with the ability to engage stakeholders and manage cross- functional teams.
• Excellent written communication skills, including the ability to translate complex scientific and clinical information into accessible formats for broad audiences.
• Familiarity with the principles of cancer genomics, clinical research infrastructure and data interoperability.
• Ability to work independently and as part of a team.
• Ability to delegate as needed.
• Ability to handle sensitive patient information with confidentiality.
• Proficiency in MS Office, MS Project, and digital research tools.
• Comfortable working in a dynamic and fast-paced environment.
• Flexible schedule with availability for occasional early mornings, evenings, and travel.

DECISION MAKING:
• Ability to multi-task, prioritize workload and deal with multiple demands. Follow up and manage competing priorities.
• Ability to distill complex scientific concepts for operational decision-making.
• High attention to detail, problem-solving ability, and independent judgment.
• Capacity to think strategically while managing operational detail in a fast-paced research environment.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities.