Senior program manager Jobs in Waterloo, ON

What you will do:

Reporting to the Manager, Capital Program and Project Management in the Facilities Design and Management Services Division (FDMS), your primary responsibilities will include, but are not limited to, the following:

• Responsible for mechanical engineering oversight for large, complex projects, including renovations and additions to existing buildings, with a focus on systems such as HVAC, plumbing, fire protection, BAS, refrigeration (e.g., ice rinks), swimming pools, and commercial kitchens.
• Manage and oversee day-to-day project management and contract/construction coordination for capital mechanical projects at City facilities, ensuring the planning, design, procurement, coordination, and execution of work adhere to approved contract documents, schedules, specifications, and budgets throughout the entire construction process.
• Execute a range of medium to large scale capital projects across the City’s portfolio of buildings, including but not limited to: office buildings, City Hall, recreation centers (including ice arenas and swimming pools), libraries, fire stations, arts & cultural buildings and heritage buildings.
• Take a lead role in coordinating and facilitating design & planning discussions with a range of collaborators, including consultants, contractors, City staff, and other stakeholders, while working closely with design professionals to understand and articulate the City's technical needs and oversee the preparation of comprehensive construction documents for mechanical work at City buildings.
• Prepare basic cost estimates for capital planning work, as well as assist with value engineering exercises on capital projects as needed.
• Coordinate final review of construction documents (drawings, specifications, contracts, etc.) prior to tender.
• Ensure compliance with both internal and external policies, procedures, legislation and regulations as required (e.g. TSSA,Ontario Building Code, ASHRAE standards, City’s Green Building Policy, etc.).
• Collaborate with other divisions for specific projects and initiatives, such as: capital planning, asset management, and provide technical support for the City’s Building Maintenance team.
• Collaborate with the City’s Energy Program Manager to implement the City’s Green Building Policy and other Sustainability goals, including review and implementation of renewable energy and GHG reduction projects (e.g. solar PV arrays, geothermal systems, fuel-switching, heat pumps, building envelope upgrades, and more).
• Review and process proposed changes to the project scope, including changes to the contract value, such as: Proposed Changes, Change Orders, Change Directives, etc.
• Prepare, evaluate, award, and administer RFPQs, RFPs, RFTs, RFQs, and other procurement documents required to retain professional services for construction projects.
• Ensure that all construction deficiencies are recorded and follow-up with the consultants & contractors to rectify in a timely manner.
• Develop Best-Practice Guidelines and Lessons Learned, as part of the continual improvement processes for the FDMSDivision and assist in the development of new standards and specifications for the mechanical team.
• Assist the City’s Refrigeration Plant Head Operator with repair work at the City’s ice rinks.
• Perform general administrative functions related to construction projects for the department, including the preparation of reports and memos as assigned by leadership.

What we offer:

• Supportive and caring organization that promotes respect, inclusivity, sustainability, health, safety and wellness.
• Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey.
• A commitment to environmental sustainability as demonstrated in many plans and policies. For example, we are working towards reducing our corporate greenhouse gas emissions to net-zero by 2050, with real progress underway.
• Certification as a Living Wage Champion with fulsome employer-paid benefits package (extended health and dental care), including paid sick days, long‑term disability, life insurance, Employee and Family Assistance Program and Maternity/Parental Leave Top-Up.
• Defined Benefit Pension Plan (OMERS) eligibility for all employees.
• Up to 10 paid Reservist Leave days per year, with single contribution OMERS buyback option for any unpaid time.
• Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime.
• Easy and sustainable commuting options through the TravelWise program, which offers public transit discounts and a dedicated carpool network for employees.
• Substantial internal and external training and development opportunities along with opportunities to get involved and give back to the community.
• Enjoyable employee-wide events, activities, site visits, BBQs to connect with co-workers.
• Complimentary FitPass for access to leisure, swim, and fitness drop‑in programs for employees and family members.

…And so much more!

What you will bring:

• A University Degree in Mechanical Engineering or related field with a minimum five (5) years of job related experience including design, project management, and contract/construction administration experience in facility projects; experience with municipal buildings or equivalent would be an asset; Consideration may be given to combination of education and experience in building construction.
• A Professional Mechanical Engineer (P.Eng) licensed to practice in the Province of Ontario and current registration with Professional Engineers of Ontario in good standing.
• Strong working knowledge and utilization of the Ontario Building Code, ASHRAE standards, plumbing codes, energy codes, Occupational Health and Safety Act, Ontario Construction Act, CCDC Construction Contracts, and other Industry Codes/Regulations.
• Experience administering different types of CCDC contracts would be an asset.
• Experience creating, reviewing, and calibrating building energy models would be an asset, as would any certifications in this field (e.g. Certified Energy Manager).
• Knowledge of Green Buildings, Net Zero Energy Buildings and other energy efficient technology such as high performance and sustainable building practices.
• Thorough understanding of mechanical engineering concepts and ability to communicate ideas to others.
• Excellent written and oral communication skills, with strong interpersonal abilities to establish and maintain professional working relationships, and effectively engage with members of the public, co-workers, contractors and other collaborators.
• Proficiency with software tools, including Microsoft Office (Word, Excel, and Outlook), AutoCAD/Revit, PDF Editor (Adobe or Bluebeam), Energy Modelling software (e.g. eQuest or similar), VFA (or similar asset management software), and computerized maintenance management systems like Maximo, with knowledge of preventative maintenance being an asset.
• Proven negotiation, analytical, and problem solving skills and the ability to work in partnership with a variety of interested and affected parties.
• Demonstrated initiative and the ability to work effectively and independently with minimal direction.
• Proven ability to manage multiple priorities and projects simultaneously, with strong organizational skills essential for coordinating and driving activities to successful conclusions within budget and schedule requirements, while maintaining a high degree of accuracy.
• A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment.
• Strong commitment to delivering quality customer service with a proven history of being an action-oriented and goal-driven team member.
• Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion.

What we will require:

• A Criminal Record & Judicial Matters Check satisfactory to the City.
• Valid MTO 'G' class driver's license in good standing with access to reliable transportation for business use purposes is required to perform this job
• Proof of your current and valid certificate(s), licenses and/or educational qualifications.

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