Program Jobs in Toronto, ON

Why Work for Toronto Foundation for Student Success (TFSS) :

Toronto Foundation for Student Success (TFSS) helps mitigate poverty issues that prevent children from thriving at school. We work with school communities, partners, governments, donors, and other organizations to provide safe and inclusive programs that support students in underserved communities. We believe that if we improve the health and well-being of our children, they will do better in school. And, if they do better in school, they will have a better future. TFSS is recognized by Charity Intelligence Canada as one of the Top 5 Impact Toronto Charities, a Top 10 Impact Canadian Youth Charity, and among the Top 100 Highest Rated Canadian Charities. You will be part of a thriving organization that truly makes a direct, positive impact on the lives of children and youth across Toronto.

The Opportunity :

We are seeking a motivated and organized Program Administrator to join our team. In this role, you will play a vital part in ensuring the smooth operation of our beyond 3 : 30 and Clinics programs through exceptional administrative and operational support. Reporting to the Programs Director, the ideal candidate is detail-oriented, highly organized, and capable of managing multiple tasks while maintaining accuracy and efficiency.

Duties and Responsibilities :

• Maintain accurate data entry and upkeep of data management systems for both beyond 3 : 30 and clinics
• Verify and maintain accurate records (OEN, school-registration, contact information) within the TDSB Tracking Tool
• Input data for the visual acuity testing results and screening outcomes
• Manage the migration of student data into CDS
• Maintain network drive files, including success stories, photographs, video clips
• Ensure complete and accurate beyond 3 : 30 registration & attendance records
• File monthly online reports to Ministry of Tourism, Culture & Sports (MTCS)
• Create and manage SharePoint and OneDrive infrastructure for efficient sharing and submission of beyond 3 : 30 program documents
• Leverage online platforms to enable program operation
• Ongoing communication with Program Managers to ensure accuracy of records
• Reconcile programs’ monthly expense reports
• Schedule and coordinate meetings, interviews, appointments, events, and other activities
• Prepare documents, forms, schedules, letters as required
• Complete purchasing requests for office supplies, clinic supplies, printing, and other occasional items
• Support the GSS Program administratively as required
• Maintain the supply and inventory list for programs
• Delivery of supplies to program sites as needed
• Other duties as assigned

Education, Experience and Requirements :

Location, Hours of Work and Compensation

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Check and provide a copy of a recent clean driver’s abstract.

How to Apply

If you are interested in applying for this position, please email your resume and cover letter to [email protected]. In your cover letter, please let us know why this position is a fit for you. Please note that we only accept applications by email.

While we thank all applicants for their interest, only those selected for an interview will be contacted.

TFSS is committed to a policy of access and equity in its hiring practices. If you require accommodation during any stage of the recruitment process, please let us know when contacted. To learn more about who we are and what we do, please visit our website at .