Program administrator Jobs in Edmonton, AB

Property Administrator

Mill Woods | Edmonton, AB

The Opportunity

The Property Administrator is responsible for managing accounts payable and receivable, processing invoices and rental payments, maintaining accurate tenant records, and reviewing lease documentation. Duties include monitoring outstanding balances, communicating with tenants and vendors, supporting collections, reconciling financial information, and preparing monthly and year-end reports. Additional responsibilities involve maintaining billing systems, issuing tenant charges and rental notices, and supporting the company’s sustainability and corporate social responsibility initiatives.

This is an on-site position located in Edmonton, AB.

What You Will Do

• Lease Administration: Print and conduct initial reviews of lease review checklists.
• Accounts Payable: Code, verify, and process invoices; reconcile monthly Visa statements; investigate overdue balances; coordinate with vendors and accounting staff; and assist with year-end accruals.
• Accounts Receivable: Process rental payments and deposits, maintain tenant accounts, review receivables reports, investigate discrepancies, and ensure accurate billing and payment records.
• Tenant Account Management: Communicate with tenants regarding outstanding balances, resolve account issues, prepare account statements, and issue demand letters when necessary.
• Reporting and Reconciliation: Prepare monthly financial reports, tenant sales reports, security deposit reports, rental notices, and year-end adjustments, including property tax and CAM reconciliations.
• Collections and Credit Management: Follow up on overdue rent and other outstanding balances, analyze aged receivables, and recommend write-offs and provisions for doubtful accounts.
• Billing and System Maintenance: Maintain the billing system, generate miscellaneous invoices and tenant chargebacks, and update rental statements to reflect changes in tenant charges.
• Sustainability and Corporate Responsibility: Actively support the company’s environmental sustainability initiatives and corporate and social responsibility objectives.

Who You Are

Key Qualifications

• Experience - A minimum 3 years business related industry experience in real estate with an accounting/bookkeeping focus. A basic understanding of lease interpretation would be an asset.
• Education - Post-secondary business education preferred.
• Computer Skills - Advanced skills in Excel and Word; Yardi experience an asset.

Other Skills and Behaviours

• Relationship Skills - Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional.
• Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions.
• Police Clearance– A criminal verification check is required for employment.

Who We Are

BGO is a global leader in real estate investment management, partnering with more than 750 institutional clients to invest in and manage high-quality real estate across office, industrial, residential, retail, and hospitality sectors. With a presence in 28 cities across 12 countries, BGO combines deep local expertise with global reach to unlock value in real estate markets worldwide. As part of SLC Management and Sun Life, BGO brings the strength, scale, and trusted expertise of one of the world's leading financial services organizations.

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Why Join Us

At BGO, you'll be part of a collaborative team that values your growth, supports your success, and empowers you to make a meaningful impact. We offer a competitive total rewards package, including comprehensive benefits and an annual discretionary bonus. You'll work in a supportive, team-oriented environment with access to ongoing learning, mentorship, and professional development opportunities to help you grow your career.

Thinking About Applying?

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.