Payroll coordinator Jobs in Calgary, AB

Position: HR and Payroll Administrator

Job Type: Contract, Full-Time, 14/7 Rotation

Location: Edmonton or Calgary, Alberta to start, then site-based in Northern, British Columbia.

Pay Range: $60,000 to $80,000 annually.

WHY JOIN US

With over 120 years of experience in North America, Soletanche Bachy Canada (“SB Canada”) is an established leader in the deep foundations industry. Through our affiliation with the Soletanche Freyssinet group of companies, SB Canada combines local experience with international expertise and can confidently say “Build on Us”.

Our employees enjoy a safe and stable work environment, and a culture based on integrity, teamwork and passion for our jobs. By joining Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is committed to career development.

Purpose of the Role

SB Canada is hiring HR and Payroll Administrators to support the workforce on a major industrial deep foundations project in Northern BC. You will own the people side of site administration: hours and timekeeping, payroll inputs, workforce records, rotations and project HR administration.

You will also coordinate the logistics that keep a rotational workforce moving, including flights, camp, accommodation, bussing and rotation changes. This is a site-based role on a 14/7 rotation.

Key Responsibilities of the Role

HR administration

• Be an active participant and key stakeholder in SB Canada’s Health and Safety Program, helping to build a positive safety culture.

• Assist with onboarding and offboarding for site personnel.

• Maintain and update employee data in the company’s HR information system.

• Act as a point of contact between management and employees on employment matters, including concerns and grievances.

• Stay current on human rights and employment standards legislation in the jurisdictions where we work, and help managers and the company stay compliant.

• Maintain confidentiality and comply with privacy standards when handling employee and payroll information.

Payroll and timekeeping

• Enter and verify timesheets in the company’s timekeeping system.

• Create payroll profiles in Payworks for new craft hires.

• Work with site supervision to ensure accurate time entry and resolve issues; assist with time entry as needed.

• Process employee changes and adjustments with proper authorization and within payroll deadlines.

• Maintain accurate payroll records reflecting changes in employee status, job titles, departments, divisions and exemptions.

Travel, camp and workforce logistics

• Book orientation, camp, hotels, flights and bussing for SB Canada workers and subcontractors.

• Coordinate and manage flight manifests, and arrange transportation for arrivals and departures.

• Maintain and update the project manpower and rotation schedule.

• Track active travel requests and handle changes, special requests and cancellations efficiently.

• Ensure all travel follows project and business guidelines.

• Maintain detailed records of all changes.

Project support

• Perform project administration duties as required.

• Follow project rules, camp policies and company policies.

• Complete other tasks assigned by the Project Manager or Superintendent.
  

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.

Qualifications – What Will Make You Successful

Education

• Diploma or certificate in Human Resources, Business Administration, Payroll or a related field, or an equivalent combination of education and experience.

Experience

• 3+ years of experience in payroll and human resources, timekeeping, or project administration and logistics.

• Experience processing payroll for an hourly or craft workforce.

• Experience coordinating travel and accommodation for a rotational workforce.

• Project site or camp experience is an asset.

Soft Skills

• High attention to detail and accuracy under tight payroll deadlines.

• Discreet and trustworthy with confidential information.

• Calm, organized and responsive when plans change at short notice.

• Approachable communicator with workers, supervisors and vendors.

• Comfortable with remote site work, camp living and a rotational schedule.

Preferred Skills

• Experience with Payworks or a similar payroll platform.

• Working knowledge of BC, Ontario, and Alberta employment standards.

• Strong Microsoft Excel skills for tracking schedules, manifests and records.

Required Designations or Certifications

• Valid driver's license

Please note:

Only candidates being considered for this position will be contacted. SB Canada is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Our team will directly work with you to ensure you are fully able to participate in the process.

This posting is for an active vacancy we are currently hiring for.

We may use Artificial Intelligence (AI) technology to assist with application screening and assessments. This technology is used as a support tool, and all hiring decisions are made by our hiring team.