Admin assistant Jobs in Belleville, ON

About us

EMS-Tech Inc., is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

Role & Responsibilities

We are currently seeking a detail‑oriented and proactive Project Management Assistant to join our dynamic team at EMS‑Tech. In this role, you will support project managers in delivering complex, global engineering projects by ensuring tasks, documentation, and communications are organized and executed with accuracy and professionalism.

As a key contributor to our project delivery process, you will take on a variety of responsibilities that offer both challenge and opportunity. Your strong organizational skills and commitment to quality will help keep projects on track, support effective team collaboration, and contribute to the successful execution of our world‑class engineering solutions.

If you’re looking to develop your project coordination skills within a supportive and collaborative environment—where your work truly makes an impact—this opportunity is for you.

Here are some of the things you’ll be working on:

Key Responsibilities

• Support and report to Project Managers on assigned projects, dedicating approximately 75% of your time to one major long‑term project.
• Prepare and maintain project spreadsheets, reports, correspondence, and monthly management updates for the VP Projects using Microsoft Office applications.
• Assist in managing project schedules, tasks, and deliverables as assigned by Project Managers and the VP Projects.
• Participate in project close‑out activities and maintain accurate close‑out documentation.
• Attend internal and external project meetings, take detailed notes, and prepare meeting summaries and action registers.
• Follow up on action items to ensure timely completion and keep project teams aligned and accountable.
• Collaborate with Quality, Engineering, and QMS teams to support real‑time Lessons Learned reporting for ongoing projects.
• Perform additional duties as assigned by the Supervisor or VP Projects

Communication & Collaboration

• Work closely with cross‑functional team members to support smooth project execution.
• Communicate clearly and professionally with suppliers, customers, and internal design teams in both written and verbal formats.
• Produce well‑written correspondence and assist with editing technical reports.
• Demonstrate strong proficiency with MS Office Suite (Word, Excel, PowerPoint, Project) and other software as needed.
• Maintain strict confidentiality and adhere to EMS‑Tech’s intellectual property and information security policies.

Qualifications

• Post Secondary Education in Office Administration/Project Management or equivalent.
• Strong communication skills and ability to collaborate with team member.
• MS Office Suite (Word, Excel) – Intermediate level of proficiency.
• Attention to detail.

What We Offer

• A collaborative, values‑based team culture and stable working environment
• Extended healthcare coverage including health, vision, dental, and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program
• Career development opportunities
• Free onsite parking
• Occupational Health Team
• Travel opportunities

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

• Trust– We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty- We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity- Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity- The passion and commitment to excellence of our people is the foundation of good customer service.

Why Join EMS-Tech Inc.?

At EMS-Tech Inc., We value professionalism, accuracy, and collaboration. As part of our team, you’ll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier‑free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.

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