Administrative Assistant - RARE

Reference No. R2743795

Position Title : Administrative Assistant - RARE

Department : Rare Diseases & Rare Blood Disorders CA

Location : Toronto, Ontario

About Sanofi Specialty Care

Sanofi's specialty care business unit focuses on rare diseases, rare blood disorders, neurology, immunology, and oncology.

Sanofi's ambition is to leverage science and innovation to improve people’s lives and be the industry leader in immunology and oncology.

Its approach is shaped by a long history of developing highly specialized treatments and forging close relationships with physician and patient communities.

At Sanofi, we chase the miracles of science to improve people’s lives. We believe our cutting-edge science and manufacturing, fueled by data and digital technologies, have the potential to transform the practice of medicine, turning the impossible into possible for millions of people.

Position Summary :

Sanofi has pioneered the development and delivery of transformative therapies for patients affected by rare and debilitating diseases for over 30 years.

We accomplish our goals through world-class research and with the compassion and commitment of our employees. With a focus on Rare Diseases, Multiple Sclerosis Oncology and RARE, we are dedicated to making a positive impact on the lives of the patients and families we serve.

That goal guides and inspires us every day. Sanofi's portfolio of transformative therapies, which are marketed in countries around the world, represents groundbreaking and life-saving advances in medicine.

Sanofi benefits from the reach and resources of one of the world's largest pharmaceutical companies, with a shared commitment to improving the lives of patients.

Learn more at www.genzyme.com.

The Administrative Coordinator contributes to the day-to-day operations of the Sanofi Canada office, and supports the work of the Franchise Head and other members of the RARE Franchise.

The candidate must be a highly motivated individual who is a self-starter. They need to possess the ability to understand our business and look beyond the task at hand relative to a position, department and company.

Key Responsibilities :

This individual will be involved in the following areas and will perform detailed job functions :

Administrative Support Primary

Provide dedicated administrative support to the RARE Franchise and Brand Teams.

Prepare and / or process and track required documents related to Franchise financial transactions (e.g. purchase orders, honoraria, invoices, grant requests).

Achieve advanced understanding of the financial systems (Coupa, eBuy, eContract, Financial Tools etc..) and the associated usage requirements that are used to efficiently manage financial processes.

Identify and trouble-shoot issues related to any step of the financial management systems.

Coordinate submissions and the necessary follow up related to the required approval of promotional materials.

Collaborated with cross-functional team including Medical, Marketing, Pharmacovigilance, Procurement and vendor representatives to ensure seamless team operations.

Administrative Support Secondary

Provide administrative support to the National Sales Managers, Marketing Leads and Field Representatives.

Assist in planning and organizing internal and external business related meetings, advisory boards, symposiums, conferences, program events, etc.

Investigate, coordinate and arrange for hotel accommodations and services, meals, transportation, communications and facilities support, program functions and similar activities to support internal and external meetings.

Assist directly or indirectly with the booking of travel for employees and external customers including KOLs.

Assist in the preparation and shipping of promotional booths to and from meeting locations.

Receive, store and track inventory of all promotional items for assigned brands.

Through interfacing with customers, receive orders, prepare and distribute antibody biomarker testing kits.

When required, implements larger-scale direct mailings to a defined customer list.

Coordinate the on-boarding of new team members within the RARE Franchise.

Contributes to organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Key Requirements :

Proficiency in MS Office - WORD, PowerPoint & Excel

Proficiency in Adobe Illustrator and Canva an asset

Post-Secondary Education (preferred)

3 - 5 years of successful administrative support experience

Bilingualism (English & French) is an asset

Excellent written and verbal communication skills

Strong organization and prioritization skills

Attention to detail

Works with minimal supervision

Supportive, shows initiative and self-starter

Ability to work independently and make decisions in supporting the department, showing good judgment and understanding of the internal processes and objectives.

Ability to manage multiple projects with skill and quality and be the central support resource for the RARE Franchise.

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people people from different backgrounds, in different locations, doing different roles, all united by one thing : a desire to make miracles happen.

So, let’s be those people.

Watch our and check out our Diversity, Equity and Inclusion actions at !

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Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people people from different backgrounds, in different locations, doing different roles, all united by one thing : a desire to make miracles happen.

So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.

Watch our and check out our Diversity Equity and Inclusion actions at !