Administrative coordinator Jobs in Toronto, ON

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union : Non-Union

Site : Princess Margaret Cancer Centre

Department : Cancer Experience

Reports to : Strategic Projects Manager

Work Model : Hybrid

Grade : N0 : 04

Hours : 10 hours per week

Salary : $29.17 to $36.46 per hour (To commensurate with experience and consistent with UHN compensation policy)

Shifts : Day

Status : Temporary Part-time

Closing Date : Until Filled

Position Summary

The Cancer Experience team at Princess Margaret Cancer Centre is looking for a motivated and creative individual to fill the key role of Music Program Coordinator. This role will be in a hybrid work environment.

The principal responsibility of the Music Program Coordinator of the Cancer Experience Program is to manage the Music in the Atrium Program , in line with UHN’s vision, mission and purpose.

Music in the Atrium is a musical program at the Princess Margaret Cancer Centre that has been running for almost 30 years. We host local musicians to perform regular live musical concerts at the Cancer Centre. The one-hour long concerts are held in an open area and are drop-in style, wherein patients, families, and staff can attend and listen in while they are waiting for and going to and from appointments. The concerts are also livestreamed on YouTube.

This role serves the critical function of coordinating the successful operations of the Music in the Atrium Program, including the artistic curation and booking of the musicians, gathering musician information for promotional materials, concert set up, and equipment maintenance. The coordinator is a key member of the Cancer Experience Program team, and works collaboratively to ensure this concert series runs smoothly and successfully to benefit the patients, families, and staff at the Cancer Centre.

Duties

Scheduling and Administration

• Books local musicians on a rolling basis, in accordance with performer roster provided and engages in community outreach as needed.
• Functions as the main liaison between musicians and the Cancer Centre.
• Ensures a diverse set of performances, genres, and ensemble sizes.
• Coordinates and maintains the programming schedule for each season.
• Ensures seasonal bookings are within the allocated budget, in collaboration with the Program Manager.
• Coordinates payment of the musicians, in collaboration with the Program Manager.
• Collaborates with team members to advertise the concerts, including providing musician headshots and biographies.

Concert Set Up and Coordination

• Plans, organizes, and executes the Music in the Atrium concerts.
• Leads set up and tear down of each concert, including audiovisual and livestream preparation.
• Hosts the concerts, including introducing the musician to the audience and any other programming announcements.
• Ensures equipment is safely transported and put away in allotted storage location.

Performs cross-functional and / or other duties consistent with the job classification, as assigned or requested :

• Works collaboratively with the rest of the Cancer Experience team on continuous program improvement, development, and evaluation.
• Contributes to other initiatives in the Cancer and the Arts portfolio, as needed.
• Ensures that the music program complies with relevant policies, regulations, and health and safety standards.
• Works in compliance with the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contraventions of the Act, in a timely manner.

Equipment Maintenance

• Ensures technical equipment is stored and maintained, and notifies the Program Manager if replacements or repairs are needed.
• Maintains the grand piano (owned by the Princess Margaret), including annual tuning and humidification.

Qualifications

• At minimum, completion of a 3-year community college program in music, arts administration, or recognized equivalent is required.
• Excellent interpersonal skills required.
• Excellent verbal and written communication skills required.
• Knowledge / experience with the local music community and musicians.
• Knowledge / experience with coordination.
• Knowledge / experience with live performance set-up and acoustics.
• Excellent organizational, problem-solving, and time-management skills.
• Computer (i.e., Microsoft Office, YouTube livestream) and audiovisual system knowledge required (i.e., Behringer X-Air 16 program).
• Experience with event planning an asset.
• Experience interacting with hospital patients and families an asset.
• Must display critical strategic thinking, ability to adapt to fast-paced, dynamic environment.
• Ability to anticipate and analyze risks and issues, explore alternatives, and develop appropriate recommendations.

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including : travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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