Administrative Assistant

Position : Administrative Assistant (Investments Industry)

Location : Toronto

Job Type : Permanent

Schedule : Hybrid, 4 days onsite

Quantum has an immediate requirement for a highly efficient, detail oriented Administrative Assistant who has experience working in a fast-paced environment, and is comfortable working both as part of a team and independently.

Key Responsibilities :

• Support a team with day-to-day administrative tasks (including Exectives, Analysts, etc.).
• Coordinate meetings, manage multiple executive calendars, and arrange international travel logistics.
• Organize team events and activities.
• Handle sensitive information with discretion.
• Process expense reports and reconcile credit card expenses.
• Collaborate with other executive assistants to ensure smooth departmental operations.
• Represent the organization professionally in all interactions, internally and externally.

Qualifications :

• College diploma or bachelor's degree.
• 2+ years of high-level administration experience in a fast-paced professional environment.
• Experience working in Financial Services, Consulting, Legal or similar preferred.
• Skilled in complex calendar management, travel booking, and event planning.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Highly organized, with the ability to multi-task and prioritize.
• Professional, adaptable, and able to work flexible hours when needed.

Please send your resume in Word format to Rory Colgan at rory. .

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