Executive Assistant, Contract/Maternity Leave

Job Description

What is the opportunity? In this role, you will play a critical role by providing direct support to the VP Operational Excellence, Human Resources.

You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team.

In addition, you will liaise with RBC Leadership and business partners on behalf of the VP, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials. What will you do?

• Calendar management including prioritizing scheduling and managing conflicts. Also provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)
• Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements) ;

proactively seek opportunities to provide additional value added service to ensure all established deadlines / commitments are met

• Prepare presentation materials and agendas for meetings. Ensure relevant information is assembled and prepared for meetings.
• Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports (functional and global).

As required, follow up on any agenda items or deliverables including co-ordination with facilitator and presenters to deliver the materials in a timely manner

• As the VP’s delegate for email and phone mail during absences, handle and forward issues, and prioritize for action upon their return
• Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines;

validate expense reports prior to approval

What do you need to succeed? Must have

• 5+ years working with C-Level or Senior Executives (Vice President & above)
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook
• Excellent verbal and written communication skills
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Outstanding time management and proven ability to pivot / adjust to changing priorities
• Ability to prioritize high volume; competing priorities for multiple stakeholders and in turn deliver balance of advice and counsel with strong execution capabilities.

What’s in it for you? We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.

We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.

Job Skills Agendas, Communication, Data Entry, Deadline Management, Detail-Oriented, Microsoft PowerPoint, Office Administration, Organizing Meetings, Presentation Software, Processing Expense Reports, Spreadsheet Software, Teamwork, Time Management, Word Processing Software Additional Job Details

Address :

20 KING ST W : TORONTO

City : TORONTO

TORONTO

Country : Canada

Canada

Work hours / week : 37.5

37.5

Employment Type : Full time

Full time

Platform : HUMAN RESOURCES

HUMAN RESOURCES

Job Type :

Contract (Fixed Term)

Pay Type : Salaried

Salaried

Posted Date : 2024-05-31

2024-05-31

Application Deadline :

2024-06-12

I nclusion and Equal Opportunity Employment

At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work.

We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.