Office Administrator

Reporting to the General Manager, the Office Administrator will ensure the efficient day-to-day operation of the office and support the work of management and staff.

You as an 'Office Administrator’ will :

• Administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, sorting and distributing incoming mail, ensuring adequate volume of office supplies.
• Maintain client databases, track accounts, and assist with copying and distributing documents.

Use computer word processing, spreadsheet, and database software to prepare reports, invoices and financial statements.

• Payroll support, time and labour, and financial management support
• Team Support, including FM Help Desk, People & Culture and Health & Safety, scheduling of training.
• Maintaining training records, supporting documents for all filing tasks
• Ordering and supporting receipt of material deliveries
• Ensure exception reporting is completed by supervisory and plant management staff
• Code and file financial material according to established records management procedures
• Process accounts payable ensuring timeliness and accuracy of information and process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
• Assist with financial reports and month end duties as required
• Manage the full cycle recruitment process for hourly positions including posting roles, holding interviews and onboarding successful candidates
• Maintain up-to-date hourly employee personnel files
• Ensure all new hires complete the required training

Is this the right role for you?

• College level education or equivalent work related knowledge of building operations and maintenance would be desirable
• Minimum 2 years related experience in construction / trades environment / start up environment
• Intermediate with excel, office applications, and aptitude for learning new software and systems
• Work well within a team setting.
• Exemplary employment and attendance record.
• Superb written and verbal communication skills
• Strong time-management and multitasking abilities
• Ability to maintain confidentiality of company information.
• Familiarity with basic Project Management practices would be an asset.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.