Safety specialist Jobs in Toronto, ON

One of our Government clients is looking for a Workplace Health & Safety Specialist Administrator (Excel) Location : Toronto, ON - Hybrid  Duration : 3 months contract with a strong possibility of an extension  JOB DESCRIPTION : To provide high quality customer service, coordination and program administration to support the planning, delivery and implementation of Workplace Health and Safety Services' programs and other services. The position is responsible for supporting the divisional management team, the division's program staff in the administration of programs and services. The position has a liaison function with prospective program participant including members of the public and stakeholders.  DUTIES & RESPONSIBILITIES :  1.    Liaising with stakeholders participating or inquiring about WHSS programs-    Responding to specific and general inquiries by providing information on programs, program-specific staff contacts, schedules, deadlines, and eligibility requirements-    Continual monitoring and responding to incoming inquiries received to the WHSS program email boxes, and phone line requests for program information, resources, or to register to participate in a program.-    Review documentation, contacting program participants to clarify information to proceed with registration-    Promptly acknowledging receipt of registration received by email or phone call-    Preparing and sending out invitations to program participants and continually engaging them in the event of changes or cancellations-    Creating and mailing out of welcome, congratulation and SOSE letters to members joining and successfully completing the program 2.    Liaising with WHSS program management team, consultants / validators by : -    Provide program management support to divisional consultants and validators through the scheduling and management of their calendars and program delivery logistics.  This includes preparing and providing consultants with program participant attendance details, and other session details. In addition, this includes a coordination and assessment between sessions that considers effective use of resources, time and health and safety of divisional staff.-    Ensuring readiness of all sessions / programs; including general information, confirmations, reminders and attendance list are settled in a timely manner.-    Create quarterly webinar schedules; Manage and assist with the cancelling and rescheduling of information sessions, as required.-    Supporting the preparation of registration materials and educational packages where required, including the compilation and distribution.-    Referring complex inquiries to program managers / validators / consultants as required 3.    Liaising effectively with organizations to book venues for program delivery.-    Identifying and securing training facilities for WHSS programs-    Ensuring program sessions are booked, rescheduled and cancelled in a fiscally responsible manner in accordance with program allocations, budgets and in accordance with financial directives / policies-    Ensuring WHSS has obtained the appropriate insurance, and facilities are appropriate for program delivery-    Responsible for the timely payment of invoices in accordance with Procurement policies and expense records are retained, filed and stored. 4.    Providing effective and efficient administrative support to the Workplace Health and Safety Services Division through : -    Creating documents using Microsoft office applications to prepare standardized and ad-hoc reports, as well as generating new formats as required-    Identifying and suggesting improvements to administrative processes and procedures-    Creating and maintaining of administrative processes manual-    Processing invoices in accordance with Procurement policies and procedures-    Sourcing and booking of meeting rooms for team meetings at Simcoe Place or other locations-    Responding to inquiries from Procurement on expenditures-    Responding to and triaging First Aid inquiries received via First Aid generic email address-    Maintaining file management of divisional records and tracking sheets; and financial information-    Updating telephone lists 5.    Create and maintain reports on branch key performance indicators-    Create and maintain reports such as Conversion Rate Report, Validation Summary, Validator Quality Check to track branch key performance indicators such as service standards turnaround times and schedule adherence 6.    Perform other related duties as assigned  URGENT : Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address. The recruiter in charge of this role is Sunita. If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire. Please note that this is the most up to date version of job description available at this time - During Client Interview you will receive additional information - variance may apply! Please note : Adherence to our end client's vaccination policy is a requirement. Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES!