Executive Assistant

At Inter-Co Division 10 , we specialize in the distribution and installation of toilet partitions, lockers, washroom accessories, glass shower systems and other specialty products.

With 10 locations across Canada and the United States, it is our mission to create the leading North American Division 10 distribution company focused on exceptional customer service, competitive pricing and industry-leading expertise and project delivery.

Due to significant growth in our business, we are seeking a dynamic and detail-oriented full-time Executive Assistant based in our Toronto office.

The objective of your job is to manage all aspects of the President’s daily schedule to ensure priority items are completed each day, and to assume or manage various tasks to clear time in the President’s schedule.

Working exclusively for the President of our company, your role will perform a variety of administrative, communication and time-management functions including, but not limited to :

• Arranging travel, hotel and transportation accommodations
• Providing calendar management to ensure smooth day to day operations
• Handling various incoming and response telephone and e-mail communications
• Assisting with e-mail management while prioritizing inquiries and requests
• Tracking and documenting all expenses
• Assisting with banking matters from time-to-time
• Working with our President on weekly work plan
• Scheduling and arranging meetings, both online and in person
• Completing various time-saving errands within the GTA
• Monitoring follow up on action items
• Providing support in event coordination and scheduling
• Assisting in developing & managing key business relationships including suppliers, customers, insurance, etc.
• Assisting with managing various building management items, including renovations, cleaners, tenants, landlords & building security

Is this the right role for you?

• A hybrid work schedule that will fluctuate from week-to-week, but will generally include 2 3 days in office (corresponding with the President’s schedule) and 1 2 days working from home or completing tasks within the GTA
• Ability to communicate and occasionally attend events outside of regular business hours
• An awareness that the role is varied, and will include routine errands such as banking, shopping and other daily tasks
• Ability to maintain complete confidentiality and privacy
• Ability to manage incoming and outgoing communications
• Ability to exercise good judgement in a variety of situations
• Strong written and verbal communication skills
• Excellent organization and administrative skills
• Proficient with Microsoft Office Suite
• Maintain balance among multiple priorities
• Positive attitude and willingness to commit to our company
• Excels in a work environment that promotes having fun

What You'll Bring :

• Successful completion of a University Degree or College Diploma
• A valid class G driver's license with your own vehicle

Why work for Inter-Co?

• Group Health Benefits including medical, dental & vision
• Employee Shared Purchase Plan with employer matching

As we are committed to providing a positive candidate experience, please be aware only those applicants selected for an interview will be contacted.

Additionally, applicants that may require an accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview.