Knowledge Management Associate / Information Associate

Knowledge Management Associate (internal role title : Information Associate )

Role Purpose : Act as a key contributor to the global delivery of information management, feedback, and research services to the organisation

Location : Montreal

Key Accountabilities

Information Management Team Services

• Update and maintain all Information Management team registers.
• Oversee the Information Management (internal) and Comment Letters (external) inboxes, closely following the team’s inbox management process.
• Oversee yearly subscription and database renewals with support from the Information Manager.
• Update and maintain documentation of team processes as required.
• Ensure all requests are logged and tracked through to completion on the team workplan.
• Support data quality initiatives within the team and the wider organisation.
• Feedback & Research Services
• Support with public consultation response processing.
• Internal and external survey design, delivery and advisory in collaboration with Technical and Operations staff.
• Coordination of project delivery using the Technical Feedback Database management projects, including requirements gathering, documentation and supporting the analysis processes.
• Provide a research service to the organisation including answering queries from technical and operations staff in areas such as news and journal articles, company and financial information, literature searches and statistics
• Internal and external document, data and information search and retrieval

Information Asset Management

• Creating, updating, and maintaining SharePoint site administration as directed by the Information Manager
• ShareFile administration.
• Subscriptions and research databases procurement.
• Document, records and library management
• Oversee onboarding in relation to research and information resources.
• Support with ad hoc systems administration tasks
• Artificial Intelligence and Data Science
• Participate and support in the AI working group activities as required.
• Actively participate and support AI and data science initiatives as required.
• Source information from Foundation research databases to enable generation of insights in support of AI and data science initiatives.
• Training, Support, Advice & Coaching
• Deliver regular training on the Technical Feedback Database for Technical project teams.
• Provide ad hoc training and guidance on external research resources; promoting engagement and arranging external training as required.
• Plan and execute internal information sessions relating to developments in research and information and data science.

Standard Responsibilities

• Adopt and comply with the IFRS Foundation values, policies and procedures, and regulatory frameworks including :
• Code of Conduct
• Health & Safety
• Data Protection, privacy, and use of IT resources
• Regulatory standards and probity
• Risks and internal controls framework
• Organisational policies and procedures
• Equality and diversity

Experience

• Educated to degree level, or equivalent relevant work experience.
• Familiarity with business information databases such as EBSCO, Nexis, AlphaSense, and Capital IQ.
• Experience with SharePoint, including knowledge of site administration.
• Experience using Microsoft Office applications such as Outlook, Word, Excel, PowerPoint, and Teams.
• Previous experience of working in an information, research, knowledge, or library role and / or a demonstrable interest in pursuing a career in this area.
• Experience of working independently as well as part of a team and managing a varied work load
• Experience of searching for and retrieving information using online databases / search engines and presenting results in a user-friendly format
• Strong interest in data science and analytics
• Experience of delivering training.

Desirable

• Experience working in a global organisation across multiple time zones.
• Qualified in information or library management or similar disciplines
• Experience in developing data collection or cleansing procedures and data analysis.
• Experience with Python programming.

The organisation

The IFRS Foundation is a not-for-profit organisation established to develop in the public interest high-quality, understandable, enforceable and globally accepted standards for general purpose financial reporting and to promote and facilitate their adoption.

The standards IFRS® Accounting Standards and IFRS® Sustainability Disclosure Standards are set by the Foundation’s standard-setting bodies, the International Accounting Standards Board (IASB) and the more recently formed International Sustainability Standards Board (ISSB).

IFRS Accounting Standards are required in more than 140 jurisdictions.

The two boards are overseen by the IFRS Foundation Trustees, who in turn are accountable to a Monitoring Board of public authorities.

In November 2021, the Trustees announced the creation of the ISSB and the consolidation of the Climate Disclosure Standards Board (CDSB) and the Value Reporting Foundation (VRF) into the Foundation.

This process was completed on 1 August 2022 and the addition of the new board has taken the Foundation from a one board / two locations’ organisation to a two boards / several locations’ organisation (with offices across multiple time zones, including San Francisco, Montreal, London, Frankfurt, Tokyo) with a significant increase in overall headcount.

The ISSB has issued its first two inaugural standards in June 2023 and jurisdictions are now considering theme for adoption.

To apply :

Please include the following information or your application may not be considered : the job title / position you are interested in and the location of the job (in the subject line of your email);

and covering email / letter detailing how you meet the specified role requirements and your salary expectations.

As part of our standard recruitment process, we may conduct interviews via video conference. We deeply value the time and effort you've invested in applying with us.

However, due to the large number of applications we receive, we regret that we are unable to offer individual feedback at this time.

If you haven't heard from us within four weeks of the application deadline, please understand that your application was not selected on this occasion.

We genuinely appreciate your interest in joining our team and thank you for your understanding