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Under the supervision of the Procurement Manager, you will be responsible for carrying out tasks requiring a high degree of accuracy in order to ensure the proper processing of purchase order invoices, in accordance with the established Purchasing Protocol. You will also be responsible for supporting project management teams in tracking financial commitments and equipment rentals on construction sites.
Management of Work Orders and Supplier Invoices
Obtain and verify delivery slips for each project
Track receipt of work orders and invoices against the relevant purchase order, in accordance with the established protocol
Ensure invoiced rates comply with supplier agreements and notify the Buyer and/or supplier when discrepancies arise
Collaborate with the responsible Buyer to adjust purchase orders as required
Follow up weekly with project teams on invoice approvals for assigned projects
Prioritize payment of invoices from key Operations suppliers in line with Procurement agreements
Generate supplier billing reports for project management teams upon request
Management of Concrete Delivery Tickets
Obtain all concrete delivery tickets from the construction site and/or supplier related to concrete supply invoices
Verify invoiced rates against supplier agreements
Enter concrete tickets into the Aggregates system
Provide entry reports to project management teams for approval
Forward signed reports to Accounting for supplier payment
Management of Equipment Rentals
Track equipment rental status in the database in coordination with construction sites
Update the database based on site-provided information
Ensure all required documentation is collected for each rented piece of equipment from the site and/or supplier
Notify the Buyer of extended rentals as needed so purchase order commitments can be adjusted
Management of Financial Commitments
Generate a monthly list of ongoing commitments from the accounting system
Adjust purchase order commitment balances based on Buyer and/or Project Management instructions
Verify payment request data for assigned projects
Perform other related tasks as required
Performance Expectations for the Role
Conduct weekly invoice follow-ups to support timely payment
Deliver consistent, high-quality support to project management teams
Act as an ambassador of the Purchasing Protocol with suppliers and internal teams
College diploma in business administration, accounting techniques, or an equivalent degree
Relevant experience in the field will also be considered
Knowledge of databases and computerized supply management systems is an asset
Demonstrates rigor and attention to detail
Maintains confidentiality
Works autonomously
Strong team spirit and interpersonal skills
