Operations coordinator Jobs in Calgary, AB

We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support daily business operations, coordinate workflows, and ensure tasks and processes are completed efficiently and on time. The ideal candidate will have strong organizational and communication skills, with the ability to manage multiple priorities, coordinate across teams, and identify opportunities to improve operational efficiency.

Responsibilities

• Coordinate daily operational activities, workflows, and administrative processes.
• Monitor ongoing tasks and ensure deadlines, priorities, and deliverables are met.
• Coordinate communication between internal teams, clients, vendors, and other stakeholders.
• Maintain accurate records, documentation, reports, and operational data.
• Track projects, requests, and operational activities to ensure timely completion.
• Prepare and update reports, spreadsheets, dashboards, and performance metrics.
• Identify process gaps, operational issues, and potential improvements.
• Support the implementation and maintenance of operational procedures and workflows.
• Assist with scheduling meetings, coordinating resources, and organizing team activities.
• Follow up with team members and stakeholders on pending tasks and action items.
• Monitor operational performance and escalate issues when necessary.
• Assist with onboarding, training, and administrative coordination as required.
• Ensure information is accurately entered, organized, and maintained across relevant systems.
• Support managers and leadership with operational projects and special initiatives.
• Help streamline processes and improve efficiency, productivity, and overall operational performance.

Required Skills

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to maintain accuracy.
• Strong written and verbal communication skills.
• Ability to coordinate multiple tasks, projects, and priorities simultaneously.
• Strong problem-solving and critical-thinking abilities.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, and collaboration tools.
• Ability to create and maintain reports, trackers, and operational documentation.
• Strong follow-up and task-management skills.
• Ability to work independently and take initiative.
• Ability to collaborate effectively with cross-functional teams.
• Adaptability and ability to work in a fast-paced environment.
• Strong interpersonal and stakeholder-management skills.
• Ability to identify inefficiencies and recommend practical improvements.
• Professional, proactive, and dependable attitude.

Requirements

• Previous experience as an Operations Coordinator, Operations Assistant, Administrative Coordinator, or similar role.
• Experience coordinating daily operations, workflows, or administrative processes.
• Experience managing multiple priorities and meeting deadlines.
• Experience working with spreadsheets, databases, and business management systems.
• Strong proficiency in Google Workspace or Microsoft Office.
• Experience preparing reports, tracking operational metrics, and maintaining documentation.
• Ability to communicate effectively with internal and external stakeholders.
• Strong attention to detail and ability to handle sensitive business information professionally.
• Ability to work independently while also collaborating effectively with a team.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, proactive, and results-oriented approach.
• English proficiency is required if the position involves working with English-speaking teams or stakeholders.

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