Executive assistant office manager Jobs in Vancouver, BC

Legal Administrative Assistant / Executive Assistant

Location: Vancouver, BC
Employment Type: Full-time
Salary Range: $70,000 – $85,000 + benefits

Our client, a well-established Vancouver law firm, is seeking a highly organized and trusted Legal Administrative Assistant / Executive Assistant to support senior firm leadership and lawyers within a busy Real Estate practice. This role is well suited to an experienced EA or senior LAA who brings strong judgment, discretion, and the ability to manage competing priorities in a professional services environment.

The Role

This position provides high-level administrative and executive support to firm leadership, while also assisting lawyers with legal and operational matters. The successful candidate will act as a key point of coordination within the firm and serve as a reliable right hand to senior stakeholders.

Key Responsibilities

• Providing comprehensive administrative and executive support to senior firm leadership and Real Estate lawyers
• Managing highly confidential and sensitive information with discretion and professionalism
• Acting as a liaison between internal teams and external contacts, prioritizing urgent and time-sensitive matters
• Managing multiple Outlook calendars, key dates, bring-forward systems, and scheduling internal and external meetings
• Assisting with meeting preparation, presentations, and special projects
• Coordinating travel arrangements, itineraries, and expense submissions
• Preparing, formatting, editing, and proofreading legal documents and correspondence
• Maintaining and organizing complex legal files and document management systems
• Supporting monthly billing and administrative processes from start to finish

Qualifications & Experience

• Completion of an accredited Legal Administrative Assistant or Executive Assistant program
• Approximately 3–5 years of experience supporting senior leadership in an executive assistant or senior administrative role
• Experience in a law firm or professional services environment strongly preferred
• Exposure to real estate practices is an asset
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Adobe PDF; experience with legal document management and accounting systems is an asset
• Ability to multitask, prioritize effectively, and perform well in a fast-paced environment
• High level of professionalism, discretion, and sound judgment

Compensation

• Salary range of $70,000 – $85,000, commensurate with experience
• Comprehensive benefits package

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to info@arlynrecruiting.com.

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