Executive Assistant - Office of the CEOHOT

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Executive Assistant - Office of the CEO

Office LocationVancouver, BC DepartmentExecutive Work TypeFull-time, onsite Apply to this job The Role As the Executive Assistant - Office of the CEO, you will play a critical role in supporting the Office of the CEO.

Reporting to the Manager, Office of the CEO, you will provide high-level administrative support, handle sensitive and confidential information, calendar management, coordinate meetings, manage travel arrangements, and act as a liaison between the executives and internal / external stakeholders.

This role requires exceptional organizational skills, attention to detail, and the ability to thrive in an ambiguous, hypergrowth environment.

Key Responsibilites

• Calendar and Communications Management : Proactively manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and events.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Follow up with stakeholders to ensure deadlines are met and action items are acted on.
• Provide Ad Hoc support in a fast-paced environment.
• Travel and Logistics : Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
• Reconcile and process travel expenses in accordance with company policies.
• Meeting and Events Coordination and Support : Prepare and coordinate meeting materials, including agendas, presentations, and reports.
• Attend meetings as necessary, take accurate minutes, and distribute action items to ensure timely follow-up.
• Provide logistical and administrative support for org-wide and cross-functional meetings and events (i.e. All-Team meetings, Team Offsites, etc).
• Provide strategic, operational, administrative, and project support in areas such as compliance, social media content management, marketing, and other relevant departments as required.
• Project Management : Assist in managing key projects, ensuring deadlines are met and deliverables are achieved.
• Collaborate with various departments to coordinate project activities and communications.
• Prepare reports and presentations as required.

Who You Are

• Knowledgeable. You have 3+ years of experience as an Executive Assistant in a fast-paced environment.
• Keen and proactive. You’re the kind of person who thinks outside the box and acts on them. A real go-getter!
• Intuitive. You use your high emotional intelligence to read a room and understand key stakeholders. What’s the best way to get something done? You’ll know.
• Excellent prioritization skills. The to do list is as long as a Costco receipt. Help our CEO pay the most attention to the things that need the most attention.
• Assertive and confident. You follow up with people and getting things done on time requires tact. You’re the kind of person who isn’t scared of a follow up email.
• Compelling Communicator. You can put together a great presentation and draft an easy-to-follow email.

Bonus Points

• Project Management experience (Jira / Confluence)
• Are interested in learning about and growing in the cyber security space - a rapidly growing vertical.

Salary Range

76000 - 104500 CAD, per-year-salary

The typical salary range for this position is from $76000 - $104000 CAD annually. The base pay offered may vary depending on a variety of factors including, your qualifications, job-related knowledge, skills, and experience.

In addition to our competitive salary package, we also offer the following personal and professional development benefits : Performance-based bonus and equity plansGenerous paid vacation and sick daysExtended health benefitsGenerous training and development allowanceCharitable and DEI initiativesTeam-building events