Ehs specialist Jobs in Etobicoke, ON

Our client in the software space is looking for a Payroll Specialist to join their team. The Payroll Specialist will support Canadian and US payroll processing and related compliance company employees. This role is ideal for someone detail-oriented, organized, and comfortable in a fast-paced, high-volume environment, assisting the Payroll Manager with payroll, benefits, and system administration.

Responsibilities of the Payroll Specialist is as follows:

• Prepare, verify, and process all Canadian and US payroll accurately and on time.
• Support payroll compliance filings, including year-end tax statements, pensions, Record of Employment, WSIB, EHT payments, and other regulatory filings.
• Assist with payroll reconciliations and GL posting.
• Administer employee stock options, share-based compensation, 401(k), and Roth contributions.
• Process new hires, terminations, and employee changes in payroll and benefits systems.
• Knowledge ADP Workforce Now (WFN) and ADP SmartCompliance administration.
• Help coordinate USA agency online registration processes.
• Prepare payroll reports on earnings, deductions, and leave balances.
• Maintain knowledge of US and Canadian payroll and benefits legislation.
• Communicate with employees and cross-functional teams to resolve payroll or benefits issues.
• Support payroll audits and ad-hoc payroll projects as needed.
• Assist Finance with monthly payroll accruals and journal entries.
• Support HR with onboarding and offboarding processes, ensuring payroll and benefits setup are accurate.
• Help HR reconcile employee benefits deductions and contributions.
• Assist Finance in reporting payroll costs, budget tracking, and variance analysis.
• Work with HR to respond to employee inquiries regarding payroll, deductions, and benefits.
• Collaborate with Finance and HR to ensure compliance with labor laws, benefits policies, and tax regulations.
• Provide data and reports to HR for headcount, compensation analysis, and internal audits.
• Assist in implementing system or process updates impacting payroll, HR, or Finance workflows.

Requirements

• College or university diploma; Payroll Compliance Practitioner (PCP) and/or Fundamental Payroll Certification (FPC) designation is a plus.
• Hands-on experience with ADP WFN and payroll compliance systems; ADP SmartCompliance is a plus.
• Knowledge of Canadian and US payroll regulations and tax filings.
• Payroll reconciliation and GL posting experience.
• Experience administering stock options, share-based compensation, 401(k), and Roth contributions.
• Agency online registration experience is an asset.
• Strong Excel skills (formulas, pivot tables, VLOOKUP).
• Highly organized, detail-oriented, and able to multitask effectively.
• Good communication and collaboration skills.

Additional Information:

The Mason Group is committed to fostering a diverse, inclusive, and accessible recruitment process. We welcome applicants from all qualified candidates. Accommodations are available upon request for candidates participating in all stages of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

This role is for an immediate vacancy, and we are actively hiring.

TMGNY