Database specialist Jobs in Kitchener, ON

Job Description

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** 15 MONTH CONTRACT OPPORTUNITY **

Reporting to the Payroll Manager, Payroll Operations, the Payroll Specialist will be responsible to process biweekly payroll for 12,500+ Canadian employees. This is a 15-month contract position responsible for the accurate and timely processing of payroll, tax and benefit processing while adhering to the local policies, regulations, and compliance requirements within their mandate. The Payroll Specialist will actively participate in the process improvement, month end and year end processes. This position will also be accountable for assisting in all payroll-related audits, and payroll related inquiries.

What will you do?

• Process end-to-end bi-weekly payroll processing for 12,500 + Canadian employees ensuring that salaries, bonuses, overtime, deductions, and other adjustments are accurately calculated and paid on time
• Reconcile payroll data against company records to ensure accuracy and completeness
• Ensure payroll processing adheres to relevant federal, state, and local tax regulations, including tax calculations, benefit deductions, and statutory filings
• Maintain database of personnel information and accurate payroll records
• Prepare Canada year-end employee tax slips or forms and submission of government filings within established deadlines
• Support all internal and external payroll related reporting requests
• Participate in all internal and external audits
• Handle payroll inquiries
• Perform other duties as required in support of Company objectives

What do you need to succeed?

• Effective organizational, interpersonal, and communication skills
• Working knowledge of Canada Payroll processes and taxation; knowledge of ADP GlobalView and Workday would be an asset
• Experience in payroll accounting (general ledger entries, reconciliations, etc.)
• Able to work in a fast-paced, high-volume setting in our growing company

Qualifications:

• Bachelor's degree in Business, Human Resources or related field
• Payroll designation or another formal payroll training would be an asset
• Minimum of 2+ years HR, Payroll or Accounting experience

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential
• Flexible Benefits from the day you join to meet the needs of you and your family
• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential
• We’re honoured to be recognized as a 2026 Best Workplaces in Ontario by Great Place to Work® Canada
• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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