Admin Asst

Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails.

How you will contribute

You will :

• Provide administrative support executing activities and build an effective relationships with those you support
• Perform duties as needed related to budget, expenses and purchasing processes
• Answer calls and emails, responding to queries and requests appropriately
• Manage archiving and filing in line with statutory requirements and company policy
• Complete and update reports and maintain systems and data
• Undertake additional projects and tasks as requested
• Coordinate all logistics for travel, events, meetings, training, etc. where required

What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge :

• Administration and support roles
• Highly developed customer service orientation
• Excellent written and verbal communication skills
• Office (Excel, Word, PowerPoint)
• Attention to detail combined with proactive attitude, very good communication and interpersonal skills
• Excellent teamwork and able to anticipate needs and respond accordingly

More about this role

What you need to know about this position :

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Supply Chain Director. The ideal candidate will be responsible for managing administrative tasks, coordinating communication, and facilitating the efficient operation of the supply chain department.

This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

What extra ingredients you will bring :

Provide administrative support to the Supply Chain Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Prepare and distribute correspondence, reports, and presentations as required.

Assist in the organization and coordination of departmental projects and initiatives.

Maintain accurate records and documentation, including filing and data entry.

Serve as a point of contact for internal and external stakeholders, responding to inquiries and directing communications appropriately.

Coordinate logistics for meetings, events, and conferences, including arranging facilities and catering.

Assist in the preparation and monitoring of departmental budgets, tracking expenses, and processing invoices.

Collaborate with other administrative staff and departments to ensure seamless operations and communication.

Assist in the implementation and maintenance of administrative processes and procedures to enhance efficiency and effectiveness.

Perform other duties as assigned to support the smooth functioning of the supply chain department.

Education / Certifications :

Business management, supply chain or related bachelor’s degree is required.

Job specific requirements :

Previous experience in an administrative role, preferably supporting senior management or executives is highly desire.

Strong organizational skills with the ability to prioritize tasks and manage time effectively.

Excellent verbal and written communication skills, with a high level of professionalism.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Proficient with data analyst in Excel and reporting.

Ability to handle sensitive and confidential information with discretion and integrity.

Strong attention to detail and accuracy in completing tasks.

Ability to work independently with minimal supervision and as part of a team.

Flexibility and adaptability to changing priorities and deadlines.

Knowledge of supply chain concepts and terminology is a plus but not required.

Work schedule : Monday to Friday from 8 : 00 am to 4 : 00 pm EST.

Location : Bertrand Plant, this this not a remote role.

No Relocation support available

Business Unit Summary

With several brands that are among consumer favourites, including Cadbury, OREO, Christie and Maynards, we are one of the largest snack companies in Canada.

Many of our iconic brands are ranked first, second or third in their categories, and our manufacturers and pastry chefs have an enviable mission to create and manufacture chocolate, cookies, crackers and candy in our iconic factories and locations across Ontario.

A company with many ambitious growth targets, we have invested close to $250 million in our Ontario plants in recent years alone;

We run marketing campaigns promoting innovative products such as Cadbury Dark Milk tablets and OREO Birthday Cake and Peppermint Bark cookies.

Our community of more than 2,683 employees is present across Canada and our head office is in Toronto. Passion and dedication characterize our Company.

We encourage all our employees to be themselves at work, to speak out and to encourage diversity in all areas of activity.

In addition, we foster a flexible work environment and place great importance on the notions of trust and empathy to promote a true sense of belonging.

Mondelez welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Please note that the term "accommodation" in this posting means changes that are made in order to meet the needs of a person with disabilities and not lodging.

Job Type

RegularAdministration SupportAdministration Services