Executive Assistant
Location : Toronto, ON
Work Model : On-site, 5 days a week
Our client, a leading investor, developer, and asset manager operating across North America is looking to bring on an Executive Assistant.
Key Duties and Responsibilities :
Provide executive support to the Founder & CEO, Managing Partner, Private Equity, and other Partners, including calendar management, scheduling appointments and meetings.
Assist the executives with personal tasks, such as, purchasing gifts, running errands, arranging household tasks, etc.
Set up and coordinate large internal team meetings.
Create and update PowerPoint presentations for internal monthly meetings.
Schedule travel arrangements across Canada and the US for executive team members.
Prepare expense reports for executive team members.
Manage both internal and external communications on behalf of the CEO & Founder, including phone calls, emails, etc.
Provide backup support to other members of the Corporate Operations Team, including administrative support to other Managing Partners when required.
Assist with event planning and other external events.
Assist with miscellaneous tasks and special projects for the Corporate Operations Team, as required.
Reconcile corporate credit card statements.
Drafting and proofreading correspondence, memos, and other written materials.
Managing special projects and assignments as directed by the executive.
Maintaining confidentiality and discretion regarding personal matters and sensitive information.
Candidate Profile :
Minimum five years experience as an Executive Assistant on a dynamic and professional team
Strong client service mindset.
Strong communication (verbal and written) and interpersonal skills.
Self-starter, highly organized, professional.
Exceptional attention to detail.
Capability of working independently and prioritizing tasks.
Proficiency in Microsoft Office Outlook, Word, PowerPoint and functional capability in Excel.
Thrives in a fast-paced environment.
Commitment to learning and growing.
Personal and professional values align with the organization’s values.
Executive Assistant
Why you should apply to be an Executive Assistant:. What’s a typical day as an Executive Assistant? You’ll be:. Apply to be an Executive Assistant today!. Chance to provide vital support to senior level executives. ...
Executive Personal Assistant
WeShall seeks a dedicated Executive Personal Assistant with comprehensive experience to support the Executive Chairman and Founder. This position combines traditional executive personal assistant duties with elevated responsibilities, providing high-level administrative and strategic support. Experi...
Executive Assistant - Retirement Operations
You will be a welcomed member of the Sienna team, working collaboratively with the executive assistants and key stakeholders to support a Senior Executive Team Member (EVP) with all executive and administrative matters in all areas under their respective responsibilities. You are willing to commute ...
Bilingual Executive Assistant
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). Proven experience as an executive assistant or in a similar administrative role. Collaborate with executives to refine proposals, incorporating feedback and maki...
Executive Assistant to the President and Secretary to the Board of Governors (CCNM - Toronto Campus)
Executive Assistant to the President and Secretary to the Board of Governors (CCNM - Toronto Campus). Executive Assistant to the President and Secretary to the Board of Governors. The Executive Assistant is also Secretary to the Board of Governors and is accountable for arranging meetings for the Bo...
Executive Assistant – C-Level
Administrative duties on behalf of the CEO including, but not limited to:.Preparing expense reports, notes needed for quarterly meetings.Drafting letters and documents;.Liaising between customers/clients and CFO;.Calendar management and scheduling;.Organize meetings, including room/facility booking;...
Assistant Vice President Senior Underwriter – Executive Risk
Seeking a self-starter, highly motivated, qualified professional with a strong work ethic that will be responsible for working with the Executive Risks team on executing the Directors and Officer Liability single risk strategy for SCOR Specialty Insurance. Assist the Executive Risks team in growing ...
Executive Assistant - Construction Project
Executive Assistant will have the opportunity to assume important and diversified functions and responsibilities including: . Coordinating various executive meetings including the preparation of necessary documents and/or presentations;. Preparing, recording, and following up on payments of exe...
executive assistant
Experience: 1 year to less than 2 years.Establish and co-ordinate administrative policies and procedures.Prepare and co-ordinate the production and submission of summary briefs and reports.Prepare agendas and make arrangements for committee, board and other meetings.Meet with individuals, special in...
Executive Assistant & Office Administrator
As an Executive Assistant and Office Administrator, you’ll play a vital role in support our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. Manage the day-to-day schedule of the Executive Vice President, Eastern Canada and provide full support...