Executive Assistant

Responsibilities include but are not limited to : Responsibilities include but are not limited to :

Proactively manages and maintains complex electronic calendar and schedule for the Chief Financial and Operation Officer, Chief Events and Sponsorship, Director Marketing based on their business priorities and projects.

Proactively prepares meeting materials, and arranges for catering, room (virtual and real) and equipment bookings as needed.

• Provides support to divisional, corporate and Board level committees including meeting coordination, minutes and preparation and the distribution of materials and agendas.
• Provides support to divisional management meetings, including organizing agenda, assigning action items and monitoring action resolution.
• Develops and maintains highly-organized electronic and paper filing systems that permit easy reference and rapid retrieval of information and records
• Drafts, edits and distributes complex correspondence.
• Ensures payroll timesheets are accurately completed and submitted in a timely manner.
• Registers and organizes travel arrangements and accommodation for the Chief Financial and Operation Officer, Chief Events and Sponsorship and Director Marketing when attending conferences, seminars and retreats.
• Performs functions that support effective and efficient departmental operations

Qualifications include but are not limited to :

• Five (5) years’ experience providing executive support to C-Level Executives, Boards and Committees
• Post-secondary education in a related discipline or the equivalent combination of education and work experience
• Previous experience in a non-profit organization, particularly a complex health care facility (Long-Term Care facility or other health care facility) is an asset
• Excellent computer and keyboarding skills including proficiency in Microsoft Office, including Word, Outlook, Excel, PowerPoint and Publisher
• Superior verbal and written communication skills
• Excellent time management skills and the ability to prioritize workload and work within a fast-paced, deadline driven environment
• Demonstrated ability to use tact and diplomacy in dealing with sensitive and confidential matters
• High level of accuracy and attention to detail
• Ability to work effectively under pressure with multiple changing priorities
7 days ago