Executive Assistant Intern (C-Level Support) - Master's Level Internship

Level : Internship (with some professional experience)

Team : Chief of Staff Office

Status : Full-time (depending on situation, Part-time or Fractional hours available)

Duration : Equivalent to minimum 520 Hours (or 3 months minimum)

Work location : Remote (with hybrid options in Toronto and Chicago only)

Compensation : Hourly (paid in equity compensation equivalent to CAD $32 / hour)

Company Overview :

At Vosyn, we embrace the exciting, game-changing world of Artificial Intelligence, driving innovation and pioneering impactful projects across various industries.

Our incubator, AI Venture Lab, nestled in the heart of Office146.com, is a crucible of entrepreneurial spirit, supported by intelligent processes and industry-leading best practices.

We believe in fostering a culture of flexibility, continuous improvement, and solution-focused strategies. Here, every idea is welcomed, nurtured, and has the potential to scale to new heights.

Currently, we're at the forefront of a significant IPO endeavor, a truly unicorn in the making. We invite you to be part of our journey and leave your imprint on the future of AI.

At Vosyn, you will have the opportunity to engage with a fast-growing global organization with diversity of thought, experience, and cultures.

Additional Perks :

• Be part of the invigorating journey of a start-up transitioning to an IPO.
• Engage directly with senior management and strategic advisory board members.
• Enhance your CV with a rich array of experiences unique to Vosyn and AI Venture Lab.
• Get priority consideration for future full-time roles post-internship placement.
• Gain valuable experience with shaping and developing all facets of a world class HR department, while embracing the experiential learning' that comes from work in a fast paced global company.

About the Job :

We are seeking an Executive Assistant Intern to support our C-level executives, providing essential assistance in a dynamic and innovative AI-focused environment.

This internship offers a fully immersive experience, allowing you to work closely with senior leadership and contribute to the strategic initiatives of a high-growth company.

Whether fully remote or hybrid (Toronto or Chicago), this role will challenge you to bring your best self, offering a richly rewarding experience and complementing your academic pursuits..

What You'll Do :

• Assist C-level executives with daily administrative tasks, including scheduling, correspondence, and meeting coordination.
• Support the execution of key projects by coordinating with various departments and stakeholders.
• Prepare and edit correspondence, reports, and presentations for executive-level meetings.
• Conduct research to support strategic decision-making, including market analysis, competitor research, and trend identification.
• Liaise with internal and external stakeholders, maintaining relationships and ensuring effective communication.
• Identify opportunities for process improvements within the executive office and across the organization.

About You :

Currently pursuing or recently completed a degree, preferably with a focus on Communications, Business Administration, Management, or a related field.

Masters in Business Administration is an asset.

• Some prior experience in a professional environment, ideally in a support to C-suit level.
• Keen eye for detail to ensure accuracy in all communications and documents, and to anticipate the needs of the executives.
• Exceptional organizational and multitasking skills, with the ability to prioritize and meet deadlines.
• Experience or training in writing and preparing executive-level reports, summaries, and presentations.
• A proactive and analytical mindset, with a passion for continuous improvement and efficiency.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Familiarity with modern communication and project management tools such as Slack, Asana, Trello, or other similar platforms
• Excellent presentation and public speaking skills.
• Flexibility to adapt to changing priorities and work environments, including remote and hybrid settings.

At Vosyn, you will have the opportunity to engage with a fast-growing global organization with a diversity of thought, experience, and cultures.

Our interns have come from some of the top universities all around the world and we invite you to join us on this exciting journey.

DEI :

At Vosyn Inc., we are committed to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and supported.

We believe that diversity of thought, background, and experience enriches our company culture and enhances innovation. We are an equal-opportunity employer and encourage candidates from all walks of life to apply.

Hiring Process :

• Application Submission : Candidates are invited to submit their resumes and cover letters through our career portal.
• Written Questionnaire : Selected candidates will receive a set of 10 written questions to assess their fit and technical knowledge..
• Video Questionnaire : Candidates who successfully pass the written assessment will be asked to answer 10 additional questions to be submitted in a video format to further evaluate their skills and cultural fit.

The ability to video record your answers will be required.

• Evaluation : Our team will review the responses to both questionnaires. Candidates who meet our criteria will be invited to the next stage.
• Orientation Session : Successful candidates will be invited to participate in an orientation session where they will learn more about Vosyn, our projects, and what to expect during the internship.

After this session, you will be given the opportunity to opt-in if you choose that this internship is for you.

Application Method :

Please apply via our career site : https : / / vosyn.ai / careers /