Project Coordinator - Clinical Programs

Project Coordinator - Clinical Programs Temporary Full-Time

The Project Coordinator will report to the Chief Nursing Executive. The project coordinator’s role encompasses all aspects of managing and coordinating the operations of clinical programs, including providing support to the successful implementation of key strategic initiatives through the full project lifecycle.

The Project Coordinator will establish collaborative relationships with leaders and key stakeholders (including middle management and frontline staff) to coordinate activities needed to plan, implement, manage, identify risks and propose solutions, with an eye towards achieving Runnymede’s vision and strategic direction.

Primary Responsibilities :

• Coordinates the effective delivery of a portfolio of strategic initiatives that support the mission and vision of Runnymede Healthcare Centre.
• Performs data gathering and reporting activities to ensure the efficient and effective operation of projects.
• Coordinates, develops reports, and communicates project and portfolio milestones, service level agreements, and resource allocation to senior management, committees and frontline staff as appropriate.
• Coordinates and supports appropriate project and change management practices, and ensures internal control systems are in place to execute, sustain and continuously improve solutions.
• Coordinate and prepare documents for internal and external meetings.
• Provides insights on the capacity and thresholds of organizational activities.
• Provide support in preparing materials, sourcing and analyzing information, tracking progress, monitoring timelines and following up on outstanding items as required.
• Coordinate project / program / committee / working groups and corporate function agendas, meetings and follow-up as appropriate to project assignment internally and externally, vendors / consultants, staff and other stakeholders.
• Perform special projects and duties as assigned.
• Assist with managing the full lifecycle of projects and completion of milestones, including developing and fine-tuning / maintaining project plans, accomplishing the project plan tasks, assessments, follow-up, project documentation and status reports.
• Monitor the project scope, budget, and schedule for all key initiatives including progress and quality of work associated with project deliverables.
• Track project deliverables using project management tools, and assist with capturing and updating project information such as Risk registers, issues and action logs.
• Assist project leaders with assessing potential project risks by tracking progress on project deliverables and proactively flagging delays or potential patient experience risks.
• Develop and present reports defining project progress, problems, and solutions.
• Coordinate implementing and managing project changes and interventions to achieve project outputs.

The successful candidate will possess the following qualifications / experience :

• Undergraduate degree or equivalent
• 3-5 years in project coordinator roles, preferably in healthcare setting. This would include knowledge of project and people change management practices
• Proficient in Microsoft Office and project management tools
• Progression towards a CAPM or Project Management Professional (PMP) certification is an asset
• Experience in working in a healthcare environment, major institutional or public sector is an asset
• Strong interpersonal skills, ability to communicate and manage well at all levels of the organization, team player
• Ability to effectively act as an agent for Runnymede Healthcare Centre with external contacts such as suppliers and partners
• Strong portfolio and project management skills

While we thank all applicants, only those under consideration for the position will be contacted. If you require accommodation during any stage of the recruitment process, please notify Human Resources.

Runnymede Healthcare Centre values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds.

We are committed to employment equity and providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities (AODA).

Any information obtained during the course of recruitment will be used for employment purposes only and not for any other purpose.

Please be advised that in order to be eligible for employment at Runnymede Healthcare Centre, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.

g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the hired employee’s first date of employment.

Requests for exemption will be considered on a case-by-case basis in alignment with the Hospital’s obligations pursuant to the Ontario Human Rights Code.