Search jobs > Toronto, ON > Executive director

Executive Director/Assistant TO

Meda Agency Inc.
Toronto, ON, CA
$75K a year
Full-time
Quick Apply

PURPOSE : 1. To manage the administrative, board support, and member relations activities. 2. To ensure the effective coordination and profile of events (Black Tie Dinner, AGM, Golf Tournament and other).

3. To facilitate the advocacy efforts, responsiveness and awareness of the Executive Committee and the member firms with regard to issues affecting the brokerage community.

  • QUALIFICATIONS : Experience in a communications, public relations and / or public affairs role; Experience within the insurance industry and / or within a professional association;
  • Excellent leadership skills and ability to be proactive; Excellent written and verbal communication skills; Ability to juggle multiple priorities and project management experience;

Ability to grasp complex issues and communicate (verbally and in writing) to a variety of audiences; Experience with advocacy or lobbying efforts would be an asset.

ROLES AND RESPONSIBILITIES : The Executive Director is the staff person (and non-voting board member) responsible for the day-to-day operations, as well as the advocacy, including : Advocacy and Industry Liaison - 84 - 96 hours per year (average 3 hours / 9 months + 20 hours / 3 months) Attend and participate in meetings (three annual meetings + vitual meetings as occasions arise).

Help build relationships with other industry organizations involving occasional attendance with board members at luncheons or other meetings.

Monitor and bring forward issues for discussion at Board meetings and / or for notification to the membership. Board Relations 10 hours per month (includes attending meetings typically 2-hour monthly meetings) Set meeting agendas based on reports and input from above.

Prepare meeting minutes and distribute them. Support the nominations committee in its selection process and help orient new board members.

Provide support for other committees in setting meetings, preparing agendas, taking meeting notes, etc. Event Management - depending on event 25 - 35 hours per month approx.

Plan, budget and coordinate all meetings and events (Annual Black Tie Dinner, Presidents’ Reception, Annual General Meeting &

Annual Golf Tournament). Promote functions to appropriate audiences. Planning, Budgeting and Monitoring 8 - 12 hours per month Prepare an annual plan and budget for consideration by the board of directors.

Monitor adherence to approved budgets and plans and report significant variances to the board of directors. Manages bookkeeping Manages credit card payments (InsurePay) for events Prepare annual audit with accountant for Annual General Meeting 48 60 hours each January Frontline Member Care &

Administration 6 - 8 hours per month Respond to member inquiries and concerns. Identify, document and articulate the needs of members.

Ensure billing and collection of fees as per plan. Keep member and potential member database current. Keep event invitee database current.

Member and Public Communication 8 - 12 hours per month Maintain and issue standard form letters. Maintain website. Draft and issue press releases / newsletters as directed by the board, as appropriate.

Scholarship Program 16 - 18 hours (January through April) Meet with committee (2-3 meetings / year) Create application form and circulate to members (work with committee to promote beyond) Manage applications and respond to applicant inquiries Provide final / complete applications to committee Set up and participate in selected virtual interviews and work with committee to select winners Create and deliver final letters to recipients - send award cheques Announce winners (website / social media) - set up meeting with board Salary : $ 75,000 annually

  • Total hours per month are estimated at an average of 92 hours, depending on the events running or prominent issues. Powered by JazzHR
  • 22 hours ago
Related jobs
First Capital REIT
Toronto, Ontario

The Executive Assistant will provide administrative and strategic support to our Executive Vice President & Chief Operating Officer, and to our Executive Vice President, Enterprise Strategies & Chief Financial Officer at our head office in Liberty Village. As one of the Greater Toronto Area’s top em...

R.V. Anderson Associates Limited
Toronto, Ontario

RVA is seeking an experienced and highly organized Executive Assistant to support the President and Senior Management Team based in our Toronto office. From recruitment to flexibility, learning to leadership, wellness to inclusion, we give our people the tools they need to outperform in their career...

HootSuite Media, Inc.
Toronto, Ontario

You will take a positive, influential, and motivational approach to working across all levels, from individual contributors to senior leaders, including the Executive Leadership Team. Reporting to the CEO, you will drive operational effectiveness and know how to get things done, connect the dots to ...

AccorHotel
Toronto, Ontario

Your ability to inspire your team and innovate in service deliverywill be the cornerstone of our success. Serveon the Executive Committee to drive the hotels strategicplan. Ensure the right processesare in place to respond to guest comments and resolve anycomplaints promptly. As the Director&#x...

WoodGreen Community Services
Toronto, Ontario

Competition #2024-417-CS Executive Assistant, Board of Directors (2024-417-CS) Employment Type: Permanent Full-Time, Non-Bargaining Unit  Work Hours: 35 hours/week Work Setting: Hybrid - Opportunity to Work Remotely after Orientation & Training Period Salary: $75,000 - $80,000 Application D...

Mackenzie Health
Vaughan, Ontario

Executive Assistant to the President and CEO - Mackenzie Health Foundation. Join us in ensuring continued investment to attract top talent, enhance program excellence, and secure cutting-edge equipment and technology to advance the future of world-leading health care in York Region. Mackenzie Health...

WoodGreen
Toronto, Ontario

The Executive Assistant to the Board of Directors directly reports to the President and CEO and supports the work of the Boards of Directors and related committees. Executive Assistant, Board of Directors (2024-417-CS). The Executive Assistant ensures a high standard of accurate, timely, and imparti...

Ontario Medical Association
Toronto, Ontario

What do we have to offer you?  A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours  A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care syst...

Royal Bank of Canada>
Toronto, Ontario

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. Responsible for providing organizational and executive administrative support – with a high degree of confidentiality, d...

Myant Corp.
Mississauga, Ontario

Duties as an Executive Assistant will include but not limited to: Serve as the primary point of contact for internal and external stakeholders seeking access to the CEO; Screen and prioritize incoming communications, including emails, phone calls, and meeting requests; Draft and edit correspondence ...